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DOMINION BUREAU OF STATISTICS
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A
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FIELD MANUAL
/or
Census Commissioners and Field Supervisors
:-0O^SSo5"BUReAuj
OF STATISTICS
NOV 1 1965
PROPERTY Of TSI
LIBRARY
CENSUS OF CANADA, 1956
FORM 71
6009-550
TIME-TABLE OF PRINCIPAL DUTIES
OF CENSUS COMMISSIONERS
Principal duties
Dates in which duties must be
performed
Section
of
Manual
Census Commissioners
1.
Check plan of enumeration
areas
10-day period from date
of receipt
3
2.
Allot area to Field
Supervisors
Completed by April 14
8
3.
Select Enumerator candidates
Completed by April 28
5
4.
Arrange for rental of halls
and offices
Completed by April 28
11
5.
Carry out Census publicity
activities
From receipt of publicity
material to end of duties
7
6.
Attend training course
2 or 3-day period,
April 16 - May 2
10
7.
Distribute supplies to
Field Supervisors
April 23 - May 5
9
8.
Direct work of, and act as,
Field Supervisors
May 1 to end of duties
20-32
9.
Check completed areas re-
received from Field Super-
visors
June 4 to completion of
district
17
10.
Forward returns to Regional
Statistics Officer
June 4 to completion of
district
17
11.
Arrange for enumeration of
missed persons; re-enumera-
tion of unsatisfactory work
June 15 to end of duties
18
NOTE:- See inside back cover for time-table of duties of Field
Supervisors .
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FOREWORD
The enumeration in each Electoral District for the
1956 Census of Canada will be conducted under the direction of
the Census Commissioner who is responsible to the Dominion
Statistician for the organization and successful completion of
the Census in his district. To assist each Commissioner in this
important national undertaking, two Field Supervisors will be
appointed who are responsible to the Commissioner for the train-
ing, supervision and checking of the work of the Enumerators in
the areas assigned to them.
In addition to the general duties of organizing and
directing the enumeration in his district, the Census Commissioner
will train, supervise, and check the work of one group of Enumer-
ators, taking on the role of a third Field Supervisor. Thus, all
instructions in the Field Manual pertaining to Field Supervisors
apply equally to the Census Commissioner.
Duties of the Census Commissioner commence upon
appointment, and those of Field Supervisors when they are called
for training. Duties of both the Commissioner and Supervisors
do not end until such time as the Dominion Statistician is satis-
fied that their work has been completed. The task of directing
and supervising the field operations of the 1956 Census will re-
quire the concerted efforts of the Commissioner and Field Super-
visors alike. Success can only be achieved when these officials
operate as a team and the job is well organized and co-ordinated
in all its phases.
As a first requirement, all instructions in this Field
Manual must be studied carefully, so that the Commissioner and
Supervisors are fully aware of their duties and responsibilities.
Part I of the Manual outlines the duties of the Census Commissioner;
Part II describes the duties of the Field Supervisors; and Part III
deals with all matters regarding rates of pay and allowances for
different classes of field employees. Finally, Part IV of the
Manual contains instructions for administering the Personnel Selec-
tion Test for Enumerators.
The reliability and usefulness of any Census is depend-
ent on the completeness and accuracy of the information obtained
in the field. Census Commissioners and Field Supervisors are the
officials in charge of the all- important task of collecting the
basic facts by the individual Enumerators. The degree of success
achieved in the 1956 Census of Canada will depend, in no small
measure, on their energy, resourcefulness and devotion to duty.
/U^J^uJrha^^jUJJL^
Dominion Statistician.
- 3 -
TABLE OF CONTENTS
PART I - INSTRUCTIONS FOR CENSUS COMMISSIONERS
Section Page
1. Oath of office 9
1.1 All field employees take oath of office 9
1 . 2 Return oath promptly 9
2. Communications with Regional and Head Offices ............ 9
2 . 1 Communications with Regional Office 9
2 . 2 Communications with Head Office 9
3. Checking the plan of enumeration areas 9
3.1 First duty to check plan of areas 9
3 . 2 Size of areas and time schedule 10
3.3 Areas respect municipality boundaries 10
3 . 4 More than one area to an Enumerator 10
3.5 Unincorporated places less than 1,000 10
3.6 Unincorporated places 1,000 and over 11
3.7 Return of map and descriptions 11
4. Receipt of sample set of supplies 11
4.1 Study forms and manuals in advance of training 11
4.2 List of sample supplies 11
5. Selection of candidates for position of Enumerator 12
5 . 1 Success of Census depends on Enumerators 12
5 . 2 Qualifications of Enumerators 12
5.3 Persons who levy or collect taxes .................... 12
5.4 Residence of Enumerators 12
5.5 Enumerators must work full time 13
5.6 Resignation of Enumerators 13
5 . 7 Delegation of authority 13
5.8 Types of suitable candidates 13
6. Appointment of Enumerators for special areas 14
6 . 1 Enumerators for Indian Reserves 14
6.2 Enumerators for hotels and institutions 14
6.3 Enumerators for military camps and stations 14
6 . 4 Enumerators for Type "D" areas 14
6 . 5 Interpreters and Guides 15
7. Census publicity
7.1 Duties in publicizing the Census 15
7.2 Object of publicity 15
7.3 Newspapers and other publications 15
7.4 Radio and television 15
7.5 Letters to churches and municipal officials 16
7 . 6 Support from organizations 16
7.7 Co-operation between Commissioners 16
7.8 Publicity kit and posters 16
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Section Page
8. Allocation of areas to Field Supervisors . 16
8.1 Divide district into three parts „... 16
8.2 Method of division ........... . .. .... 17
8.3 Send list of areas to Head Office ............. 17
9. Receipt and distribution of supplies .. 17
9.1 Commissioner's List of Supplies (Form 39) • 17
9.2 Enumerators' boxes „ 17
9 . 3 Enumerators ' portfolios 17
9.4 Distribution of portfolios 18
9.5 Additional supplies 18
9 . 6 Maps of enumeration areas „ . „ 18
9 . 7 Shipment by express or mail „ 19
10. Training of Commissioners and Field Supervisors 19
10 . 1 Training period 19
10.2 Locations of training centres .......... 0 19
11. Rental of halls and offices 19
11.1 Rental of halls for instruction 19
11.2 Rental of offices 19
11.3 Rentals must be reasonable 20
11.4 Method of payment , 20
12. Examination and appointment of Enumerators 20
12.1 List of candidates on Form 37 20
12 . 2 Test of candidates ...................................... 20
12.3 Appointment of Enumerators 20
13. Instruction of Enumerators 21
13.1 Size of training classes 21
13.2 Dates of training 21
13.3 Period of training 21
14. Replacement of Field Supervisors and Enumerators 21
14. 1 Replacement of Field Supervisors 21
14 . 2 Replacement of Enumerators 22
15. Advance distribution of Agriculture Questionnaires to farmers 22
15.1 Purpose of advance distribution ......................... 22
15.2 Questionnaires must not be mailed 22
16. Problems in completing areas 22
16.1 Call-backs in large cities 22
16 . 2 Division of an area 23
16.3 Refusals to answer questions ............................ 23
17. Return of materials ......................................... 23
17.1 Returns from Field Supervisors 23
17.2 Checking of returns 23
17.3 Returns to Regional Statistics Officer ................. 24
17.4 Method of shipment 24
- 5 -
Section Page
18 . Persons or farms missed in the Census ...................... 24
18 .1 Checks by Regional Statistics Officer . 24
18.2 Persons reporting they were not enumerated 24
19. Release of population figures . ° ° • • 25
19 . 1 No release before publication 25
19.2 Publicity given to figures 25
PART II - INSTRUCTIONS FOR FIELD SUPERVISORS
20. Study of enumeration area boundaries . , 26
20.1 Familiarize yourself with all boundaries 26
20.2 Clear descriptions of boundaries 26
20.3 Changes in maps or descriptions 26
20.4 Areas without maps 26
20.5 Dwellings difficult to find 26
21. Examination of candidates 27
21.1 Notice to report for test 27
21.2 Test of candidates 27
21.3 Notification of appointment 27
22. Training of Census Enumerators 27
22 . 1 Importance of training 27
22.2 Distribution of supplies to Enumerators 28
22.3 Oath of office ................. . . ........... 28
22.4 Identity Card (Form 13) 28
22.5 Replacement of Enumerators during training .............. 28
22.6 Problems of individual Enumerators 28
23. Preparation for enumeration of transients 29
23 . 1 General instructions 29
23.2 Large hotels and general hospitals 29
23.3 List of small hotels, missions, tourist camps, etc. .... 29
23.4 Co-operation of management .............................. 29
23 . 5 Enumeration procedure 29
23.6 Areas with large numbers of hotels, etc 30
23.7 Permanent residents in hotels, etc. 30
24. Preparations for enumeration of other special areas ........ 30
24.1 Sanatoria, mental hospitals, etc 30
24.2 Military camps and stations 31
24 . 3 Indian Reserves 31
24.4 Merchant ships 31
- 6 -
Section Page
25. Supervision of Enumerators in the field 31
25.1 Field Supervisor's Identity Card (Form 14) 31
25 .2 Communicating with your Enumerators 31
25.3 Prepare time-table in advance 32
25 .4 Use of telephone 32
25.5 Problems of call-backs 32
25.6 Refusals to answer questions 32
25 . 7 Adherence to time schedule ............................. 33
25 .8 Replacement of Enumerators in the field 33
26. Checking the Enumerators' work in the field 33
26 . 1 Importance of field checking 33
26 . 2 Checking procedure 33
26.3 Examination of documents, schedules, etc. 34
26 . 4 Checking proper use of Form 5 34
27. Reports on progress of field work 34
27 . 1 Types of reports 34
27.2 Enumerator's progress report (Form 10) 35
27.3 Extra copies of Form 10 35
27.4 Field Progress report (Form 11) 35
28. Return of completed areas to Field Supervisors , 35
28 . 1 Areas returned one at a time 35
28 . 2 Method of returning supplies 35
29. Final check of Enumerators' work 36
29.1 Responsibility for work of Enumerators 36
29.2 Check during presence of Enumerator 36
29 .3 Detailed check of returns 37
29.4 Check of Visitation Record (Form 1) 37
29 .5 Check of Population Documents (Form 2) 38
29.6 Check of Temporary-Resident Documents (Form 3) ......... 39
29.7 Check of Individual Population Forms (Form 5) .......... 39
29 .8 Check of Agriculture Documents (Form 6) 39
29.9 Check of Live Stock Schedule (Form 7) 41
30. Checking of Enumerators' account forms 41
30 . 1 Preparation of accounts and initial check .............. 41
30.2 Detailed check of accounts 42
30 .3 Sign both copies to certify payment .................... 42
31. Return of materials to Census Commissioner 42
31. 1 Returns to be made promptly . 42
31.2 Use of Return Invoice Slip (Form 40) ... ............ 42
31.3 Return of spare supplies ............................... 43
32. Re- enumeration and missed persons 43
32 . 1 Re-enumeration of faulty returns 43
32.2 Persons or farms reported as missed 43
32.3 Satisfactory completion of work . 43
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PART III - RATES OF PAY AND ALLOWANCES
Section Page
33. Types of enumeration areas . . . . . . . . . . ........... . ....... . . . . 44
33 . 1 Four types of areas 44
33 . 2 Type "A" areas 44
33 . 3 Type "B" and "C" areas 44
33 .4 Type "D" areas 44
34. Payments to Enumerators for instruction 44
34.1 Rates of pay for instruction 44
34.2 Travelling expenses to attend instruction 45
34.3 Living expenses to attend instruction 45
34 . 4 Your duty to check expenses 45
34.5 Enumeration required to receive payment 45
34.6 Instruction Attendance Record (Form 38)........ 46
35. Rates of pay for enumeration 46
35.1 Unit rates for Type "A", "B" and "C" areas 46
35.2 Additional allowances for Type "B" and "C" areas 46
35 .3 Payment for Type "D" areas ............................. 47
35 .4 Payment for Interpreters and Guides 47
35 .5 Allowance to return completed work 47
36. Rates of pay for Commissioners and Field Supervisors ....... 47
36 . 1 Payments to Field Supervisors 47
36.2 Payments to Commissioners 47
36.3 Allowable expenses 48
36.4 Income tax deductions 48
36 .5 Unemployment insurance 48
37. Allowable expenses for Commissioners and Field Supervisors . 48
37 . 1 Accountable advance of funds 48
37.2 Mileage to receive instruction 49
37.3 Mileage to supervise enumeration 49
37.4 Living expenses 49
37.5 Long distance telephone charges 49
37.6 Office expenses 49
38. General Travel Regulations 49
38.1 Travelling expenses 49
38 . 2 Receipts necessary . . 50
38.3 Special means of transportation 50
8 -
PART IV - PERSONNEL SELECTION TEST FOR ENUMERATORS
Section Page
39. Instructions for administering the test ................... 51
39 „ 1 General instructions . . . . . „...„. . . . .... . . . ... ......... . 51
39.2 Confidential nature of test . «... ...... . .. ............ . 51
39 .3 Accommodation and seating arrangements 51
39.4 Have sufficient test papers available 51
39.5 Rules for presiding over test 51
40. Marking instructions 52
40 . 1 General instructions 52
40 . 2 Instructions for Part "A" ............................. 52
40.3 Instructions for Part "B" ......... ................ 53
40.4 Instructions for Part "C" ...... ....... .... 53
40 .5 Instructions for Part "D" 53
40.6 Instructions for Part "E" 53
41. Answer key 54
41 . 1 Answers for Part "A" 54
41 . 2 Answers for Part "B" 54
41 . 3 Answers for Part "C" 54
41.4 Answers for Part "D" 54
41 . 5 Answers for Part "E" 54
41.6 Answer for Question 8 55
41.7 Answers for Questions 10-11 55
9 -
PART I - INSTRUCTIONS FOR CENSUS COMMISSIONERS
1. Oath of office
1.1
All field
employees
take oath
of office
1.2
Return oath
promptly
Each Census Commissioner, Field Supervisor, Enumerator,
and Interpreter, before entering on his duties, must take and sub-
scribe to an oath of office. Field workers in the 1956 Census are
thereby under oath to fulfil their duties faithfully and honestly,
and are sworn to secrecy on all matters which come to their know-
ledge by reason of such employment. In the case of the Census
Commissioner, a copy of the Oath of Office is being mailed to you
with this Manual .
It will be necessary to subscribe to this Oath as re-
quired by Section 6 of the Statistics Act and return it in the
addressed envelope in which the form is enclosed. The oath may be
executed by the Regional Statistics Officer or any person duly
authorized by law to take oaths, such as a Notary Public. Please
return the completed oath form promptly, as this is evidence to the
Bureau that further communications may then be sent to you, such as
the map and descriptions of the enumeration areas in your district.
2.1
Communications
with Regional
Office
2.2
Communications
with Head Office
2 . Communications with Regional and Head Offices
In general, you will communicate with the Regional
Statistics Officer in your locality regarding any questions which
arise while organizing your district and carrying out the field
operations of the 1956 Census. For example, should you require
additional supplies of any item of Enumerators' equipment, or en-
counter difficulties in completing certain areas, or have other re-
lated problems, you will get in touch with the' Regional Statistics
Officer rather than communicate with the Head Office in Ottawa. All
correspondence addressed to the Regional Statistics Officer must be
marked "Census of Canada, 1956" on the outside of the envelope.
There are occasions, however, when you will receive
communications from the Dominion Statistician or the Director of
the Census Division. In such cases your reply will be directed to
Ottawa. An example of this will be the checking of the map and
descriptions of the enumeration areas in your district, which will
be sent from, and returned to, the Director of the Census Division.
(See following Section 3.) Apart from these instances, should you
consider it necessary to communicate with the Head Office for any
reason, please address your communications to the Director, Census
Division, Dominion Bureau of Statistics, Ottawa.
3.1
First duty to
check plan of
areas
3 . Checking the plan of enumeration areas
Your first duty, and a most important one, is the
checking of the map and descriptive statement of the boundaries of
the enumeration areas into which your district has been tentatively
- 10
3.2
Size of areas
and time
schedule
divided for the Census of 1956. The purpose of these divisions is
to indicate the exact area within which each Enumerator will operate.
Check the map with the descriptions to make sure that they are in
agreement. You must satisfy yourself, beyond the possibility of a
doubt, that every portion of your district is included within some
enumeration area, and that no portion is duplicated. At the same
time, it might be pointed out that the enumeration areas have been
carefully planned, and changes should be made only where necessary
in the interests of accuracy and efficiency.
Enumeration in urban or urbanized areas should be com-
pleted in three weeks, and in rural areas in four weeks. If, through
circumstances unknown to the Head Office, such as recent large in-
creases in population, or difficulties of terrain, you have reason
to believe that the enumeration of some of these areas cannot be
completed in this time, report the matter to the Director of the
Census Division, stating the reasons and suggesting the creation of
new areas, for which you must give exact descriptions of the bound-
aries .
3.3
Areas respect
municipality
boundaries
Note particularly that for the purposes of providing
municipality statistics, the enumeration areas of every incorporated
city, town, village or rural municipality, regardless of size, as
well as every unincorporated town or village of 1,000 population or
over, are kept separate and distinct from any surrounding locality.
Thus, enumeration areas must not combine parts of two or more of
these municipalities. You should, therefore, check to ensure that
no part of a municipality, as defined above, is included in any
enumeration areas of another locality outside its boundaries.
Similarly, in cities which are divided into wards, no enumeration
area should contain parts of two wards .
3.4
More than one
area to an
Enumerator
Since enumeration areas must not comprise parts of two
or more municipalities or wards, it is necessary to have a certain
number of small enumeration areas in order to respect municipality
and ward boundary lines. Two or more of these smaller areas may be
given to one Enumerator, but the forms and supplies for each area
are provided separately, and must be kept separate. In such cases,
the Enumerator must complete one area before starting the next. Be-
fore giving two small areas to one Enumerator, satisfy yourself that
he will be able to complete both In the time allotted. Otherwise,
you must appoint one Enumerator for each area.
3.5
Unincorporated
places less
than 1,000
If there are rural localities in your district, you
will find listed in the description of each enumeration area, the
names of unincorporated places of less than 1,000 population which
are located within its boundaries. Should there be unincorporated
villages or settlements of less than 1,000 population besides the
ones listed, add them under the descriptions of the areas in which
they are located. On the other hand, delete any which are no longer
in existence.
- 11 -
3.6
Unincorporated
places 1,000
and over
3.7
Return of map
and descrip-
tions
4.1
Study forms
and manuals
in advance of
training
4.2
List of
sample
supplies
Unincorporated towns and villages having a population
of 1,000 and over are made into separate enumeration areas in the
same manner as all incorporated places regardless of size. Should
some of the places shown in the descriptions as having less than
1,000 population (see preceding paragraph) contain, in your estima-
tion, 1,000 or more population, be sure to report this matter so
that each such place can be made into a separate enumeration area.
If there are any unincorporated towns or villages of 1,000 or over
in your district not listed separately anywhere in the descriptions
of the enumeration areas, you must report this fact as well.
Any suggestions which you have on the tentative plan
should be submitted at the earliest possible moment to the Director
of the Census Division, and not later than 10 days following the
date of your receipt of the map and descriptions . Approval of the
plan represents the first step in actual census operations. When
you have returned the typewritten descriptions of the enumeration
areas and the map of your Electoral District with your comments
and suggestions, you will be supplied with sample questionnaires,
manuals of instruction, stationery, etc. (See following Section 4.)
4. Receipt of sample set of supplies
Upon completion of the checking of your areas and the
return of the map and descriptions, a sample set of the supplies
prepared for the field operations of the 1956 Census will be sent
to you. An Officer of the Bureau will instruct you on their uses.
(See Section 10.) However, any time that you can devote to studying
the various manuals, forms, etc., in advance of this training period
will be to your advantage.
Following is a list of the census field supplies which
are forwarded in this advance shipment :
Form 1 - Visitation Record Form 15-
Form 2 - Population Document
Form 3 - Population Document - Form 16-
Temporary Residents Form 17-
Form 5 - Individual Population Form 18-
Form Form 19-
Form 6 - Agriculture Document Form 30-
(Part I and Part II) Form 33-
Form 6A- Agriculture Questionnaire
(Advance Copy to Farmers) Form 34-
Form 7 - Live Stock Elsewhere
than on Farms Form 35-
Form 10 -Enumerator's Progress
Report Form 36-
Form 11 -Field Progress Report Form 37-
Form 13 -Enumerator's Identity
Card Form 38-
Form 14 -Field Supervisor' s
Identity Card
Enumerator's List of
Supplies
Envelope for Forms 3
Envelope for Forms 6
Jacket for Forms 2
Enumerator's Portfolio
Oath of Office
Personnel Selection Test
for Enumerators
Initial Notice to
Candidates
Notice to Report for
Training
Notice to Candidates
List of Candidates and
Enumerators
Instruction Attendance
Record
- 12
5.1
Success of
census depends
on Enumerators
5.2
Qualifications
of Enumerators
5.3
Persons who
levy or
collect taxes
5.4
Residence of
Enumerators
Form 39 - Commissioner's List
of Supplies
Form 40 - Return Invoice Slip
Form 51 - Enumerator's Account
Form 52 - Enumerator's Account -
Type "D" Area
Form 53 - Statement of Expenses
Form 54 - Commissioner's or Field
Supervisor's Account
Form 55 - Interpreter's or Guide's
Account
Form 60 - Training Work Book -
Population
(1) Included in rural districts only.
Form 61
Form 70
Form 72
Training Work Book -
Agriculture (1)
Enumeration Manual
Training Manual
Letterhead paper for
correspondence
Gummed labels
Copy of letter from
Canadian Hotel
Association
5 . Selection of candidates for position of Enumerator
Your next important step as a Census Commissioner is
the selection of suitable candidates for the position of Enumerator
in the various enumeration areas of your Electoral District. You
will realize that your own success as a Commissioner and the accuracy
and completeness of the Census are dependent upon the thoroughness
and promptness with which the Enumerators perform their duties. All
candidates must pass a prescribed test before they can be accepted
as Enumerators. (See Section 12.)
Census Enumerators must be active, tactful, and ener-
getic persons of good judgment. They must have sufficient educa-
tion to pass the prescribed test and to understand thoroughly the
questionnaires and the various instructions which are given to them
for their guidance in this work. While no upper age limit is set for
Enumerators, to carry out their onerous duties they must have the
physical fitness necessary, including good eyesight and( hearing. If
Enumerators are appointed who do not possess the required qualifica-
tions, your own task will be exceedingly difficult. Too much
emphasis cannot be given to the need for careful selection of well-
qualified Enumerators.
In selecting candidates, you must not select any per-
sons who are connected in any way with the levying or collection of
municipal or other taxes. Some householders might not furnish in-
formation as readily or accurately to them, even though Enumerators
are instructed to assure householders that census information is not
used directly or indirectly as a basis for taxation.
To ensure best results, each Enumerator should, as far
as practicable, be a resident of the locality in which his duties
are to be performed. This is particularly true of rural areas, as
it ensures familiarity with the territory to be covered. Also, it
reduces the amount of travel required for the Enumerator to complete
his enumeration area.
- 13 -
5.5
Enumerators
must work
full time
5.6
Resignation
of Enumerators
It is absolutely essential that candidates for the
position of Enumerator understand that their full working time will
be required during the period of enumeration. They must not couple
other work with census enumeration. The 1956 Census must adhere to
a strict time schedule, and therefore persons desiring to be Enum-
erators must be prepared to devote their full time to completing the
work in the prescribed period.
Candidates should be told that if they are appointed
as Enumerators and take the oath of office, they cannot desert or
neglect to perform the duties of the position. They can resign
only with good cause and with your approval. Section 34 of the
Statistics Act provides that "after having taken the prescribed
oath", an Enumerator who "deserts from his duty" is guilty of an
offence and is liable to fine or imprisonment. You should assure
yourself that the candidates you select are persons who can be re-
lied upon to carry through the job to a successful completion.
Later replacement of Enumerators during the training or enumeration
period will result in numerous difficulties, which is in your in-
terests to avoid if at all possible.
5.7
Delegation
of authority
Enumerators, as well as Field Supervisors and Com-
missioners, are not permitted to delegate their authority to any other
persons but must themselves perform the duties for which they are
appointed. Enumerators must not allow persons, other than census
officials, to accompany them on their rounds, or give part of the
work to someone else. Furthermore, they must not obtain help from
other family members.
5.8
Types of
suitable
candidates
The following classes of persons are suggested as likely
to be good Enumerators:
(1) Veterans' preference. - Whenever they possess the necessary
qualifications, and pass the required test, persons with
Veterans' preference must be given priority as Enumerators.
(2) Agricultural correspondents. - In connection with its work of
reporting and collecting annual agricultural statistics, the
Dominion Bureau of Statistics has a large corps of correspondents
who render voluntary services by reporting on agriculture.
Many of these correspondents have reported faithfully to the
Bureau for many years, and some have acted as Census Enumerators.
Because of their familiarity with agriculture generally, they
may be good candidates for rural localities. A list of the
names and addresses of any correspondents in your Electoral
District will be mailed to you.
(3) Members of farm organizations ■ - Officers and leading workers in
Farmers' Organizations, Live Stock Associations, etc., pro-
gressive farmers, and especially young men and women who have
attended agricultural colleges or universities, are possible
candidates in rural areas.
(4) School teachers . - School teachers and former school teachers,
when available and able to give their whole time to this work,
- 14 -
would also make good candidates for the position of Enumer-
ators .
(5) Women candidates . - Experience has shown that women are suit-
able Enumerators, particularly in urban areas where the farm
schedule is seldom required.
6 . Appointment of Enumerators for special areas
6.1 Indian Reserves form separate enumeration areas. With
Enumerators the consent of the Department of Citizenship and Immigration, the
for Indian Enumerators will be the Indian Superintendents of the Agencies, or
Reserves persons on the Reserves selected by the Superintendents to do the
work. (See also Section 24.) Should there be an Indian Reserve in
your district, you will be sent the name and address of the person
responsible for the enumeration. This person must then be notified
of the time and place of the training sessions for Enumerators by
the Field Supervisor responsible for the area in which the Reserve
is located.
6.2
Enumerators
for hotels and
institutions
6.3
Enumerators
for military
camps and
stations
All hotels, as well as institutions such as penitentiaries, , ,
reform schools, hospitals, convents, etc., with accommodation for 200
or more persons are separate enumeration areas. Enumerators for
these hotels and institutions should be selected wherever possible
from the office staff or inmates of the institution after consulting
with the official in charge. It is not necessary for these Enumer-
ators to follow the regular course of instruction nor to take the
test. However, the Field Supervisor responsible for the area will
have to outline to the special Enumerator the various procedures and
duties he must perform to complete the enumeration. Note particularly
that the smaller hotels and institutions which are not separate enum-
eration areas, as well as such special types of dwelling places as
motels, tourist camps, etc., will be enumerated by the regular Census
Enumerators, and must be completed on June 1st. (See Section 23.)
Any enumeration area in your district designated as a
military camp, station or establishment will be enumerated by the
Department of National Defence, and you do not have to provide an
Enumerator for this area. However, you have a definite responsibil-
ity to see that Field Supervisors and Enumerators are aware of the
exact boundaries of the camp or station so that there will be no
duplications or omissions in the field enumeration. Instructions on
this point, as well as matters of liaison with the Camp Commandant
and the instruction of military Enumerators, are contained in Section
24 of this Manual.
6.4
Enumerators for
Type "D" areas
In Part III of this Manual, it will be noted that a
number of enumeration areas have been designated as Type "D" areas.
(See Section 33.) These occur mainly in regions of sparse popula-
tion which are deficient in means of communication, and present
special difficulties of travel, etc. If any areas in your district
have been designated as Type "D" in the descriptions, you must advise
the Regional Statistics Officer by letter of the expected total costs
and time required to complete each area of this type. The estimates
- 15
6.5
Interpreters
and Guides
must be submitted in advance of the census date immediately after
the Enumerators for these areas have been appointed. You must give
as close an approximation as possible of the number of days that
will be required to complete the enumeration, and the expected
charges for transportation or lodgings, etc., for each Type "D"
area in your district.
It is very important that you try to procure Enumera-
tors who will take the Census without the aid of an Interpreter. In
the outlying districts where the enumeration areas are very large in
extent, sparse in population and difficult of access, it may be
necessary in extreme cases to employ Guides. Before employing either
Interpreters or Guides you must obtain the written authorization of
the Dominion Statistician. This is done by first writing to the
Regional Statistics Officer stating the reason why such an appoint-
ment is necessary, and the probable term of employment for the Inter-
preter or Guide .
7.1
Duties in
publicizing
the Census
7.2
Object of
publicity
7.3
Newspapers
and other
publications
7.4
Radio and
television
7 . Census publicity
One of your responsibilities in connection with the 1956
Census is to act as a focal point and general liaison officer for
publicity in your district. Preparations have been made by the in-
formation offices of the Bureau to facilitate this part of your
duties, by providing you with suitable material. It is suggested
that you open a Census Publicity file for easy reference to the
material which will be sent to you. Any inquiries regarding pub-
licity or advertising should be addressed to the Regional Statistics
Officer.
You must keep in mind that the object of census pub-
licity is simply to ensure good-will and co-operation from the gen-
eral public in preparation for the Enumerator's visit. In addition
to informing the public that there will be a Census in 1956, pub-
licity should serve to create wide acceptance of the practical value
of the Census to the communities in your district.
A series of prepared releases on various aspects of the
Census is being mailed at regular intervals to all daily and weekly
newspapers. You will be furnished with copies of these releases as
they are sent out. If your local newspapers are not using them to
full advantage, it will be quite in order for you to encourage them
to do so. Should you find that any newspapers have missed copies of
these releases, please inform the Regional Statistics Officer so that
they may be supplied with them. It should be clearly understood,
however, that you may not make any committment on behalf of the
Bureau of Statistics to pay for the insertion of these releases or
any other advertising, press material, etc.
A series of spot announcements will be supplied to radio
and television stations in Canada. Because of the general interest
in the Census, you may be able to stimulate considerable free pub-
licity over your local stations by supplying them with items of
interest and arranging talks on census subjects in any free time
they might be willing to provide. The material being sent to you
- 16 -
7.5
Letters to
churches and
municipal
officials
7.6
Support from
organizations
7.7
Co-operation
between
Commissioners
contains a suggested interview that you may find useful.
Letters will be sent in May, 1956 by the Bureau to
ecclesiastical authorities, asking for the co-operation of the
clergy in directing the attention of their congregations to the
1956 Census. Letters will also be sent to the mayors, reeves,
commissioners or wardens of cities, towns, villages, townships or
rural municipalities directing attention to the purposes and methods
of taking the Census and inviting their assistance in assuring
ready public response to the Census enumeration.
Census Commissioners may expect to receive sympathetic
support from such organizations as local Chambers of Commerce,
Canadian advertising clubs, farm organizations, service clubs and
other groups. It is suggested that Commissioners get in touch with
the local executives of such organizations and clubs, and endeavour
to enlist their co-operation in publicizing the Census. Census
Commissioners may be requested to address meetings of the local
bodies of some of these groups as well as church organizations,
women's institutes, farm clubs, and so on. Such opportunities
should be encouraged. The publicity material being sent to you con-
tains an outline for speeches that may be helpful in this respect.
There will be many cases in which some of the main
channels of Census publicity, (e.g. , newspapers and radio stations),
will be the same for two or more adjoining Electoral Districts, as
for example, in large cities. It is suggested that in some instances
Census Commissioners may achieve mutual benefit by getting together
and arriving at some general agreement for co-ordination of their
publicity efforts. This would avoid confusing and wasteful duplica-
tion in the release of public statements. Any such arrangement,
however, should not result in curtailment of individual publicity
efforts but rather in directing them to achieve the best results for
all concerned.
7.8
Publicity
kit and
posters
The material you will receive from the Bureau to assist
you in your public relations activities is prepared in the form of a
"Publicity Kit" . It will include such items as bulletins containing
background information on various aspects of the Census, a suggested
outline of an address to service clubs and organizations, and a
suggested radio or television interview. The kit will also contain
copies of a Census poster which the Bureau is placing in every Post
Office in Canada. A supply of posters will be forwarded to your
office for local distribution in any way you consider suitable. They
should be displayed as prominently as possible.
8.1
Divide dis-
trict into
three parts
8. Allocation of areas to Field Supervisors
When the two Field Supervisors who are to assist you
are appointed, and the locations of their residences are known, it
will be necessary for you to divide your district into three parts
and allocate the exact enumeration areas for which each Field
17
8.2
Method of
division
8.3
Send list of
areas to
Head Office
Supervisor will be responsible. One of the three divisions will be
that in which you, yourself, will act as Field Supervisor, as out-
lined in your general duties in the Foreword of this Manual.
In the allocation of areas for the respective Field
Supervisors, it will be advisable to have as equitable a distribu-
tion as possible with respect to the number of Enumerators which
each Field Supervisor will have to train and supervise, and whose
returns he will have to check. To ensure harmonious relations
among the Field Supervisors, the division of your district should
be discussed with them and their views taken into consideration be-
fore final decisions are made. To keep travel costs to a minimum,
wherever practical you should assign areas to the Field Supervisors
as close as possible to their homes.
A revised map of your district showing the boundaries
of the enumeration areas, and amended according to your check of
these areas as outlined in Section 3, will be sent to you. Indicate
on this map the exact division of your district into Field Supervisors'
areas by outlining the boundaries of each such division. These
should be numbered as Divisions 1, 2, and 3. You may retain the map
for your own use, but you must list the enumeration areas in each of
the three divisions on a form sent to you with the map, and return it
to the Director of the Census Division. A map for each Field
Supervisor outlining his enumeration areas will then be prepared
from this list.
9.1
Commissioner' s
List of Sup-
plies
(Form 39)
9 . Receipt and distribution of supplies
A master list of all the supplies being shipped to you
for the Census of your electoral district is contained on Form 39,
the Commissioner's List of Supplies. This Form will be mailed to
you prior to the shipment of your supplies. As you receive these
supplies, check them against Form 39, to make sure that you have
all the items listed.
9.2
Enumerators'
boxes
9.3
Enumerators '
portfolios
The majority of the enumeration supplies for each
enumeration area are contained in an individual box, with the enum-
eration area number entered on one end of the box. You must check the
number of boxes received with the number indicated in the heading
of Form 39, and assure yourself that you have boxes for all enum-
eration areas. It will be your responsibility to see that the Field
Supervisors responsible for the various areas receive the appropriate
boxes. They, in turn, will distribute the boxes to the Enumerators
at the close of the training session. (See Section 22.)
Most of the remaining items required by the Enumerator
to conduct his enumeration are packed in a cardboard portfolio which
he will use as a briefcase during his rounds. Also packed in this
portfolio are certain training materials which the Enumerator will
require during the training session, so that he will not have to
open and use the main supplies in the box for this purpose. All
portfolios for your Electoral District are being shipped in large
cartons, and you will have to distribute these portfolios to the
18 -
9.4
Distribution
of portfolios
Field Supervisors. While the Enumerators will require these supplies
during the training session, they must not mark on any of the forms
until instructed to do so, as some will be used for the actual enum-
eration. You will note that for emergency purposes, 10 per cent
additional portfolios have been sent to you over and above the number
of enumeration areas in your district. These are to be used in the
event that it becomes an urgent necessity to subdivide any enum-
eration areas, or for other emergencies. (See Section 16.)
Portfolios are interchangeable and can be distributed
to Field Supervisors without regard to enumeration area numbers,
except in the case of a district where (1) some areas are to be
enumerated in English and others in French, or (2) some areas require
agriculture documents to be filled out and others do not. To facil-
itate the correct distribution of portfolios to Field Supervisors
according to language and farm enumeration requirements, the port-
folios in any such mixed district will have the enumeration area
numbers entered on the outside of each. Further, if you are the
Commissioner of such a district, you will note that the letter "F"
stamped on the outside of a portfolio identifies it as one in which
French- language forms have been inserted. Similarly, the letter "A"
identifies a portfolio in which agriculture training forms have been
included.
9.5
Additional
supplies
9.6
Maps of
enumeration
areas
Listed in the main body of Form 39 (Commissioner's List
of Supplies) are the extra supplies of Enumerators' equipment, as
well as a number of administrative and training forms, etc., which
are being shipped to you in bulk. Under the packing arrangements,
several different types of supplies may be packed in the one carton.
It is important, therefore, that you check the contents of the
carton with the copy of Form 46 (Shipping Invoice) . This Form
is packed at the top of each carton. For the most part, you will re-
tain these extra supplies and distribute them to the Field Super-
visors as they require them. However, to avoid extra travel, it will
be necessary to give out some of these spare materials and training
supplies at the outset. Such action will depend on the distances
Field Supervisors are located from your headquarters. If the extra
supplies for any items become exhausted and you require additional
amounts, you will contact the Regional Statistics Officer in your
territory. Care must be taken not to waste materials as it may be
difficult to obtain additional supplies.
Individual maps and descriptions of enumeration areas
for the Enumerators' use in the field are being shipped to you
separately from the Bureau. In the Prairie Provinces, township
plans are included also. (See Section/ooof the Enumeration Manual.)
There may be a few areas in some localities for which maps are not
available, in which case the written descriptions must suffice. In
such cases, it is especially important that Enumerators be made aware
of the exact boundaries of their areas. Maps and descriptions must
be distributed to the Field Supervisors well in advance of the Enum-
erators' training sessions.
- 19 -
9.7 When it is necessary to ship any of the supplies by
Shipment express or mail, as when you make returns for completed areas to
by express the Regional Statistics Officer, be sure that all boxes and cartons
or mail are securely bound and properly labelled. All shipments must be
prepaid, and the expenses entered on your Statement of Expenses
(Form 53) with receipts attached. (See Section 38.)
10. Training of Commissioners and Field Supervisors
10.1 Census Commissioners and Field Supervisors will receive
Training oral instruction in their duties from an officer of the Dominion
period Bureau of Statistics. In urban districts where there is no
agriculture enumeration, Commissioners and Field Supervisors will
receive two days of instruction. The training of Commissioners
and Field Supervisors in districts requiring agriculture enumer-
ation will be of three days' duration. Both the Commissioners and
Field Supervisors must attend these classes of instruction.
10.2
Locations of
training
centres
You will be notified by letter of the date and place of
instruction. It will be necessary for you to inform your Field
Supervisors of these arrangements, and to ensure their attendance.
Lodging and travel expenses, when required and in accordance with
those allowable under the regulations, (see Sections 37-38), must
be itemized on Form 53 (Statement of Expenses) .
11.1
Rental of
halls for
instruction
11 . Rental of halls and offices
The rental of halls, rooms or other accommodation for the
examination and training of Enumerators requires the prior author-
ization of the Dominion Statistician. Requests should be addressed
to the Regional Statistics Officer, outlining your needs and those
of your Field Supervisors. It is important to select training cen-
tres which will result in a minimum of travel for the Field Super-
visors and Enumerators. You must state the location, rental, and
dates of use of the desired accommodation, together with any rental
of chairs and tables, if necessary, and any cartage or other charges
required. The Regional Statistics Officer will advise you by letter
if your request is approved. No agreement may be entered into with-
out this prior authorization.
11.2 Census Commissioners are allowed the use of an office
Rental of for a maximum period of four months (viz., April, May, June and
offices July) and Field Supervisors for three months (viz., May, June and
July). Wherever space is available in a building owned or rented
by the Government of Canada this should be used. Otherwise, prior
authorization, as in the case of halls, must be obtained. You will
be notified by letter from the Director of the Census Division in
Ottawa whether space in public buildings is available in your
district. If Government space is not available, your request to the
- 20 -
Regional Statistics Officer for authorization should identify the
specific accommodation you recommend, including the charges for
rental, telephone service, etc. All offices should be self-contained
and capable of being locked, so that no unauthorized persons may
have access to them.
11.3
Rentals
must be
reasonable
11.4
Method of
payment
It is your duty to ensure that all expenditures for
rentals of halls and offices are kept as low as possible. The
possibility of using church or community halls, etc., for examination
and instruction purposes should be thoroughly canvassed. In order
to save rental costs of offices, the Commissioner and Field Super-
visors should use the same office, wherever this is convenient and
practical (e.g., as in cities). You should ascertain what services
are included in the rental charges of halls or offices, such as the
provision of furniture, telephone, cleaning, or other services.
Payment for the rental of halls and offices should be
made through the Regional Statistics Officer after submission of the
lessor's invoice in duplicate. These invoices may be submitted by
you periodically (monthly) during the period of occupancy. All in-
voices for rentals must be approved by you by writing "Certified
for payment" on each copy, over your signature. An occasion may
arise where immediate payment will be requested, especially for the
rental of halls. In such a case you may make this payment, obtain
a receipt and include it as an item of expense on your Statement of
Expenses (Form 53) .
12.1
List of
candidates
on Form 37
12 . Examination and appointment of Enumerators
The Field Supervisors in your district must be supplied
not later than May 1 with a list of candidates for the position of
Enumerator in the areas for which they are responsible. There should
be at least one candidate for each numbered area, except where other-
wise specified in the descriptions of the enumeration areas, (i.e.,
where one Enumerator does the enumeration of two small areas, as
mentioned in para. 3.4). The list of candidates for each Field
Supervisor will be prepared using the designated columns of Form 37
(List of Candidates and Enumerators) , blank copies of which are in-
cluded in your supplies.
12.2
Test of
candidates
12.3
Appointment
of Enumerators
Details of the method of administering the examination
test for candidates are contained in Section 39 of Part IV of this
Manual. Should the Field Supervisor find that a number of these
candidates fail to pass the test, and more candidates are required,
you must supply him with a list of replacements immediately.
Candidates who have passed the test are likely to have
the necessary qualifications to be Enumerators. A candidate who
fails to pass this test, however, will generally not have these
qualifications, and, if employed, such a person would be a source of
concern to you and the Field Supervisor throughout the field work.
In the event of misconduct or gross inefficiency, you will be re-
sponsible for the dismissal and replacement of Enumerators after
- 21 -
discussion with the Field Supervisor. When the Enumerators are
appointed they must be notified to report for training, (see Section
21) . Two copies of Form 37 must be forwarded to the Regional
Statistics Officer. Both sections of this Form must be completely
filled in.
13. Instruction of Enumerators
13.1
Size of train-
ing classes
13.2
Dates of
training
13.3
Period of
training
Training classes for Enumerators will be conducted by
the Field Supervisors, (including yourself in your capacity of Field
Supervisor), as outlined in Section 22. It has been found through
experience that best results are obtained when the classes contain
from 8 to 12 trainees. Since Field Supervisors will sometimes have
30 or 40 Enumerators to train, it may be necessary for them to con-
duct 3 or 4 separate classes to complete this training. Only in
cases of extreme necessity should a training class consist of more
than 15 Enumerators. You will find that the results obtained from
having additional classes with fewer Enumerators will well repay the
extra effort by reducing later field problems.
Training classes for Enumerators should, wherever
possible, be conducted during the week of May 21 to May 26 inclusive,
in order to provide a few days for the training of last-minute re-
placements and individual instructions or interviews with Enum-
erators before the start of enumeration on June 1. Training sessions
should be spaced throughout the week, allowing sufficient time for
the number of classes which the Field Supervisors must conduct.
Each class of instruction for Enumerators in urban
enumeration areas will consist of a one-half-day training session.
(See, Training Manual.) Enumerators in other types of areas, who
will be instructed in the completion of agriculture documents as
well as population documents, will require a full day of instruction.
Field Supervisors must be prepared to have additional interviews
with Enumerators following these training sessions, and before the
start of enumeration, concerning any questions on which they may
still be in doubt, such as the boundaries of their areas or plans of
visitation.
14. Replacement of Field Supervisors and Enumerators
14.1 Replacement of Field Supervisors who discontinue their
Replacement duties for any reason prior to May 15 will require a letter of
of Field resignation addressed to the Regional Statistics Officer. He will
Supervisors consult with you in locating a mutually acceptable replacement and
will require your written agreement to the appointment. The
Regional Statistics Officer will then issue the usual appointment
letter and forward the documents to Ottawa. Should a Field Super-
visor resign after May 15, you may have to reorganize .the district
so that the work is distributed between the remaining Field Super-
Visor and yourself. In case of such a resignation, however, con-
tact the Regional Statistics Officer immediately.
22
14.2
Replacement
of Enumera-
tors
The problems involved in replacing Enumerators have
been outlined in Section 5 (see para. 5.6). If an Enumerator has
to be replaced before the instruction classes begin, it will be
necessary to secure another candidate so that the Field Supervisor
can give him the test and necessary training. Enumerators must
understand clearly that they will not be paid for receiving in-
structions if they do not carry on enumeration work, unless they
are prevented from doing so for reasons over which they have no
control, such as personal sickness or serious accident. Replace-
ments for Enumerators following the instruction period will receive
individual testing of their qualifications, and instructions on
their duties. This will involve considerable inconvenience to the
Field Supervisors and yourself. It is important, therefore, to
select Enumerator candidates who can be relied upon to carry through
the task of enumeration to a successful completion.
15.1
Purpose of
advance
distribution
15 . Advance distribution of agriculture questionnaires to farmers
The Bureau will distribute to farmers, through the
rural mail delivery service of the Post Office Department, a list
of the questions to be asked in the Census of Agriculture. Accompany-
ing this questionnaire is a letter addressed to the farm operator
explaining the need for the information and asking the co-operation
of the operator in completing as many of the questions as possible
in advance of the Enumerator's visit. The purpose of this distribu-
tion is to save the time of both the farm operator and the Enumer-
ator when the latter calls in June, and to provide more accurate
information by allowing the farm operator an opportunity beforehand
to work out the answers required for crop acreages, live stock, etc.
15.2
Questionnaires
must not
be mailed
The farm operator is asked not to mail the completed
questionnaire to the Bureau of Statistics, but to keep it until the
Enumerator calls. However, in the last Census a number of the forms
were received at the Head Office because the farmers did not read the
accompanying instructions. You must explain to any person who in-
quires, that these forms are to be held by the farm operator pending
the Enumerator's visit. If you can arrange any press or radio
announcements regarding this advance questionnaire, without cost,
you should do so. It is understood that each Enumerator will be
paid for filling out the Agriculture Document (Form 6), even though
the farm operator may have partially or wholly completed the advance
questionnaire. The Enumerator must make the required checks accord-
ing to his instructions, and transfer the information to the Form 6
document .
16.1
Call-backs in
large cities
16. Problems in completing areas
The problems arising from Enumerators having to re-
visit dwellings several times to find anyone at home, or before con-
tacting a lodger, etc., are most acute in boarding and apartment
house areas of large cities. Field Supervisors should be told that
they must see that the Enumerators do not allow these call-backs to
23
16.2
Division of
an area
accumulate. Wherever call-backs do accumulate, the Enumerator
must be instructed to take time off from his regular enumeration
to complete them. In any instance where there is danger of the
enumeration being seriously delayed by the number of call-backs
which have accumulated, you must inform the Regional Statistics
Officer immediately.
If, during the enumeration period, it becomes evident
that an enumeration area is too large for the Enumerator to cover
without considerable delay in its completion, you must contact the
Regional Statistics Officer immediately to request a subdivision
of the area, and outline suggested boundaries for the revised areas
If this is approved, you will be informed of the enumeration area
numbers to assign to each part, and any other instructions that
may be necessary. Wherever possible, you should select an Enumer-
ator who has completed his own territory to undertake the enumer-
ation of the new area which has been formed by this subdivision.
16.3
Refusals to
answer
questions
Section 6 of the Enumeration Manual instructs the
Enumerators in the procedure to follow when individuals refuse
to answer census questions. Similarly, Section 25 of this Manual
instructs Field Supervisors in their duties in these cases. If,
after following the instructions they fail to obtain the informa-
tion, Field Supervisors are instructed to report the majtter to you.
In such cases, you will contact the respondent yourself, personally
if possible, or by letter emphasizing the importance of obtaining a
complete Census. It should be pointed out to the person that all
census returns are confidential, and that Section 35 of the Statis-
tics Act makes it compulsory for every person to answer the questions
of the Census Enumerator. However, should you fail to obtain the
information by this means, you must then write to the Regional
Statistics Officer asking for instructions on how to proceed.
17. Return of materials
17.1
Returns from
Field Super-
visors
17.2
Checking of
returns
Field Supervisors will forward the completed and
checked returns of each enumeration area to you, with the numbers
of the enumeration areas being returned listed in the designated
spaces of Form 40 (Return Invoice Slip) . You will note that two
sets of squares are provided for entries of enumeration area num-
bers on this Form. Those on the top line are reserved for entries
of Field Supervisors' shipments to you. Three copies of Form 40
must be given to you by the Field Supervisor with each separate
shipment, on the first copy of which you will sign the statement
of receipt (in the left-hand section) and return it to the Field
Supervisor. In the areas in which you are the Field Supervisor,
it will not be necessary to complete the top line of Form 40.
It is the Field Supervisor's duty to check the accur-
acy and completeness of the returns of each enumeration area, (see
Sections 26 and 29) . Your responsibility on receipt of the returns
from him is to check that he has carried out this important phase
of the work, and to assure yourself that the documents and schedules
for each enumeration area are complete and accurate. You are
- 24 -
17.3
Returns to
Regional Sta-
tistics
Officer
17.4
Method of
shipment
reminded that further checks of all enumeration areas will be made
by the Regional Statistics Officer, and that unsatisfactory work
will be returned to you for correction of deficiencies. (See
Section 18.)
You will commence shipments of enumeration areas to
the Regional Statistics Officer as soon as the first returns from
the Field Supervisors are received and checked. Enter the numbers
of the enumeration areas of each shipment in the squares on the
second line of the two remaining copies of Form 40 (see para. 17.1).
Thus, entries in the top and bottom sets of squares of Form 40 will
not contain the same enumeration area numbers, unless you send the
identical areas in your shipment to the Regional Statistics Officer,
as the ones which the Field Supervisor returned to you in his ship-
ment. On one copy of Form 40, fill out the right-hand section to
indicate the date and the number of areas in the shipment, and
mail to the Regional Statistics Officer when the shipment is for-
warded. You must retain the other copy for your files as a record
of the areas you have sent.
You must ensure that all boxes for completed enum-
eration areas being forwarded to the Regional Statistics Officer
are securely closed and properly labelled. These should be de-
livered personally, expressed or mailed, depending on which is the
most convenient and least costly method of return. As your check-
ing of the enumeration areas proceeds, there must be no delay in
sending these materials to the Regional Statistics Officer, since
this would retard the time schedule of the Census processing opera-
tions. When shipments have to be made by express or mail, these
must be prepaid, and the expenses entered on your Statement of
Expenses (Form 53) with receipts attached. (See Section 38.)
18. Persons or farms missed in the Census
18.1
Checks by
Regional Sta-
tistics
Officer
18.2
Persons
reporting
they were not
enumerated
When the enumeration areas are received by the
Regional Statistics Officer, various checks will be made of the
completeness and accuracy of the returns from each enumeration area.
Should these checks reveal that individuals, households or farms
have been missed by the Enumerator, it will be your responsibility
to contact the Field Supervisor who must see that the Enumerator
obtains the missing information. Similarly, if the Enumerator has
left out information on the documents, he will be required to re-
visit any households or farms as designated by the Regional Sta-
tistics Officer to obtain the required information to complete the
documents. Payments to Enumerators will be withheld until their
returns are completed satisfactorily.
The Dominion Bureau of Statistics occasionally receives
correspondence from persons who report that they have not been
enumerated in the Census. If this occurs after the receipt of the
returns by the Regional Statistics Officer, a check will be made
to determine whether there are documents for these persons. If no
documents are found, the Regional Statistics Officer will, in some
instances, send copies of Individual Population Forms (Form 5) to
- ZD -
these persons to be completed and returned directly to the
Regional Statistics Officer. However, it may be necessary for the
Regional Statistics Officer to refer certain cases to you for in-
vestigation. This is part of your duties. Further, any reports
of persons being missed which are brought to your attention by the
persons themselves, must be investigated by you, and steps taken
to ensure that they are included in the census enumeration. There-
fore, it would be advisable for you to retain a number of blank
copies of Individual Population Forms for such persons to complete.
Any such forms should, of course, be forwarded to the Regional
Statistics Officer in regular mailing envelopes, rather than in
the special Form 5 envelopes, which must not be mailed.
19 . Release of population figures
19.1
No release
before pub-
lication
Preliminary counts of the population based on the
1956 Census will be released by the Dominion Statistician as the
figures become available. A copy of these preliminary figures
will be forwarded to you as published. Until the figures are
released officially you are under oath not to divulge information
concerning the counts of population in your district.
19.2
Publicity
given to
figures
When you receive the official releases, the more pub-
licity that can be given to the preliminary figures the better.
Your co-operation is enlisted in seeing that they get as wide cir-
culation as possible, requesting persons who think they have not been
enumerated in the Census to notify you immediately. All such re-
ports should then be investigated. If a person has been over-
looked, you will take the necessary action to see that he or she
is included in the Census (see also previous Section 18), and the
information forwarded to the Regional Statistics Officer.
- 26 -
PART II - INSTRUCTIONS FOR FIELD SUPERVISORS
20.
Study of enumeration area boundaries
20.1
Familiarize
yourself with
all boundaries
Upon completion of your training as a Field Supervisor
for the 1956 Census of Canada, your first duty will be to study
the map and descriptions of the enumeration areas so as to
familiarize yourself with their boundaries. The Commissioner for
your district has checked these descriptions for duplications or
omissions of territory, accuracy of boundaries, etc. (See Section
3.) However, it is absolutely essential that you become thoroughly
familiar with the boundaries of all enumeration areas in your
territory, since you will have to advise Enumerators when questions
of boundaries arise. Furthermore, your study of these areas may
reveal discrepancies that have escaped the notice of the Head
Office and the Commissioner.
20.2
Clear descrip-
tions of bound-
aries
20.3
Changes in
maps or des-
criptions
In familiarizing yourself with the boundaries of the
enumeration areas, you must satisfy yourself that all maps and
descriptions are sufficiently clear to be readily understood by
the Enumerator and that the boundaries are identifiable on the
ground. It is imperative that an Enumerator keep within the bounds
of his own area, and also that he does not overlook any portion of
it. Field inspections will be necessary in all cases where des-
criptions or maps are such that you are not certain of the exact
location of a boundary.
If you consider that any change in boundaries should be
made either in the descriptions or on the maps, write down the
reasons and give them to the Census Commissioner. If the
Commissioner approves of your suggestion for change, he will re-
quest authorization for it from the Regional Statistics Officer.
You must make no changes whatsoever in boundaries on the maps or
descriptions without first discussing the matter with the Census
Commissioner.
20.4
Areas without
maps
20.5
Dwellings
difficult to
find
Some enumeration areas will not have maps to accompany
the printed descriptions of their boundaries. These will usually
be small incorporated or unincorporated villages, or they may be
unorganized areas. Although efforts have been made to obtain maps
for these areas, it has not been possible to secure them in all
cases. You will have to satisfy yourself of the boundaries of
such areas so as to advise your Enumerators and thereby avoid the
possibility of duplication or omission of territory.
While familiarizing yourself with the areas under your
supervision, you must watch for dwellings which an Enumerator
might have difficulty in finding, or is apt to overlook. These
may be shacktowns, homes in newly built-up areas, occupied summer
cottages or dwellings in out-of-the-way places, etc. When you
find such dwellings, make a record of them and be sure to notify
the proper Enumerator. You should retain this list for checking
the completed returns of the enumeration areas concerned.
(See Section 29.)
27 -
21,
Examination of candidates
21.1
Notice to
report for
test
21.2
Test of can-
didates
21.3
Notification
of appointment
22.1
Importance of
training
It is the duty of the Census Commissioner to provide
suitable candidates for the enumeration areas under your super-
vision. He will supply you with a list of candidates on Form 37
(List of Candidates and Enumerators) . Using Form 34 (Initial
Notice to Candidates) or by other means, you will notify each one
to report to you on the day selected for examining the candidates
on their qualifications. You will note that candidates are to
report for the test at their own expense. You must make certain
that you have at least one candidate for each enumeration area
assigned to you. If, for example, any of the candidates inform
you that they have decided not to report for the test, you must
request the Commissioner to secure additional candidates as re-
quired. The test should be given not later than May 12, to allow
sufficient time for marking papers, appointing Enumerators, and
testing any additional candidates required.
The test shall be given according to the instructions
contained in Part IV of this Manual. After each candidate has
been given the test, the papers must be collected and marked,
using the "Answer Key" and the marking instructions included in
Part IV. You will then enter the marks obtained by each candidate
on Form 37. It is essential that you retain the test papers for
the duration of the field work, after which they must be returned
to the Regional Statistics Officer. (See Section 31.)
After the test papers have been marked, you will consult
with the Census Commissioner who will make the decision on the
appointment of Enumerators for your areas. Those appointed must
be notified on Form 35 (Notice to Report for Training) in all cases
where this is the most convenient method of informing the Enumer-
ators of the date and place of instruction. Those not appointed
must be notified accordingly. Form 36 (Notice to Candidates) is
designed for this purpose. As soon as possible after the
Enumerators have been appointed, two copies of Form 37 (List of
Candidates and Enumerators) must be completely filled in and given
to your Census Commissioner for despatch to the Regional Statistics
Officer.
22. Training of Census Enumerators
The importance of proper training of the Enumerators
cannot be over-emphasized; on them depends the success or failure
of the Census. Their training is your responsibility. Further-
more, if the Enumerators under your supervision are adequately
trained in every particular, you will save yourself a great deal of
trouble during the course of the enumeration and when you have to
check their work. Remember that you are responsible for the
completeness and accuracy of the Census in your areas, and its
execution within the time allotted. The instructions on the train-
ing procedure which are contained in the Training Manual are the
result of much experience and study on the part of Census officials
and you must follow them closely. Consult your Commissioner on
such matters as the spacing of your training classes during the week
of May 21 to May 26, as well as the number and sizes of your classes,
(See Section 13.)
28
22.2
Distribution
of supplies
to Enumer-
ators
22.3
Oath of
Office
You will assist the Commissioner in getting the necessary
supplies for your Enumerators to the hall or room being used for the
instruction classes in ample time for the training sessions. This
room must be properly secured to prevent unauthorized persons having
access to it. When the Enumerators arrive to receive instructions,
you will give them their portfolios which contain all the forms they
will need for their training. Some of the forms in the portfolio
will be used in the actual enumeration, so you must inform the
trainees to handle them with care and not to mark any until told to
do so. After you have completed the training and satisfied yourself
of the Enumerators1 ability to carry on the work you will then dis-
tribute the boxes containing the additional forms required for
enumeration. (See Sections II and XII of the Training Manual.)
You are authorized by the Minister of Trade and Commerce
to administer the oath of office to your Enumerators. This Oath
is contained on Form 30 (Oath of Office). The administering of the
oath will take place at the commencement of the training session
according to the instructions in the Training Manual. Each Enumer-
ator must sign the Oath of Office, but before he does so, it is
most important that you explain the various points covered by this
Form and the penalties attached.
22.4
Identity Card
(Form 13)
Each Enumerator is provided with an Identity Card (Form
13) in his portfolio. Each of these must be signed by you as ex-
plained in Section XII of the Training Manual. Enumerators must
carry these Identity Cards with them at all times and show them
whenever necessary to establish their authority as Census Enumer-
ators. You must make it clearly understood that these Identity
Cards are to be returned to you when the enumeration is completed.
22.5
Replacement
of
Enumerators
during
training
After taking the oath of office, Enumerators may not
resign without good reason. However, it may happen that a trainee,
after having started to receive instructions has to drop out be-
cause of sickness or other cause. Also, you may find during the
training session that an Enumerator cannot absorb the instructions
and would not be able to carry out a satisfactory enumeration of
his area. In any such case, you must get in touch with the
Commissioner immediately, asking him to nominate another candidate
for this area. It will then be necessary for you to test the new
candidate and instruct him in his duties.
22.6
Problems of
individual
Enumerators
In the days following the training sessions, (viz., May
28 to May 31), you must be available to the Enumerators to answer
questions concerning individual areas before they start their
enumeration. Aside from issues arising from the filling in of the
various forms, such questions may relate to boundary problems, out-
of-the-way places in an area, the best route to follow to cover the
territory, problems in enumerating transient accommodations on June
1 in certain areas, and so forth. In cities and towns, where the
Enumerators are within fairly close reach, you should arrange to
meet and interview as many of them as possible, and particularly
those who have difficult areas or ones in which you know problems
exist. In rural areas, it may be more convenient to interview
Enumerators individually at some time during the day or evening on
which they are gathered together for training. In any event, your
time-table must be so arranged as to meet each Enumerator outside
the periods reserved for training.
- 29 -
23.1
General
instructions
23.2
Large hotels
and general
hospitals
23.3
List of
small hotels,
missions,
tourist camps,
etc.
23.4
Co-operation
of management
23 . Preparations for enumeration of transients
The enumeration of all hotels, missions, tourist
camps, motels as well as institutions of the types where occupancy
may change from day to day, (e.g., general hospitals, city jails,
etc.), must be completed on June 1. In most cases this will mean
starting the enumeration on the evening of May 31, to ensure that
all persons who sleep in the hotel, mission, tourist camp, etc.,
on that night are included. Special enumeration procedures, as
described in the following paragraphs, will be required for these
places .
Each hotel or general hospital, etc., having accommo-
dation for 200 or more guests or patients is a separate enumeration
area, and it is the duty of the Census Commissioner to provide a
suitable Enumerator for each such area, recruited wherever possible
from the hotel or institutional staff or residents. Although these
special Enumerators do not attend the classes of instruction, it
will be your responsibility to see that they are fully aware of
their duties, including the necessity for completing the enumer-
ation on June 1, and the method of completing the population
questionnaires, (Forms 1, 2, 3 and 5).
The enumeration of all hotels, missions, tourist camps,
motels, 'and other types of transient quarters with accommodation
for less than 200 persons (i.e., any which are not shown in the
descriptions as separate enumeration areas), must be carried out
by the Census Enumerators in the areas where these dwellings are
located. This enumeration must be completed on June 1, before
the regular house-to-house visits are started. To prepare for
this enumeration, you must make a list before May 20, of all
hotels, tourist camps, etc., located in each enumeration area under
your supervision, so that you may advise the Enumerator concerned
and provide him with sufficient copies of Form 5 where required,
(see paragraph 23.5). The list should show the location of each
establishment of this type, the expected number of persons who
will be staying there on the night of May 31, and any notes regard-
ing the best time to conduct the enumeration. (See following
paragraph. )
In preparing the list of these establishments, you will
have to interview the managers or officials in charge to ensure
their co-operation when the Enumerator calls. This interview will
include questions as to the expected number of guests, patients
or inmates on the night of May 31, as well as advice regarding the
best time to conduct the enumeration in order to obtain a complete
count of all persons who will be staying there on that night. In
some cases, a copy of a letter provided for your use from the
Canadian Hotel Association to its member hotels, requesting their
co-operation with Census authorities, may be of assistance in this
interview.
23.5
Enumeration
procedure
In all establishments where it is not possible for the
Census Enumerator to conduct a personal interview with each guest
- 30 -
23.6
Areas with
large numbers
of hotels,
etc.
23.7
Permanent
residents
in hotels,
etc.
or inmate, it will be necessary to use Form 5 (Individual Popu-
lation Form) for this enumeration. Arrangements should be made to
have these Forms placed in the room boxes, (as in the case of
hotels), or distributed to the patients or inmates by an official
of the establishment ( as in hospitals). After the information
has been obtained on a Form 5, the Enumerator must transfer the
data to a Form 2 or Form 3, whichever is applicable. In most
cases, this method will involve the distribution of copies of
Form 5 during the evening of May 31, and the collection and trans-
cription of the information during the following morning. Enumer-
ators, particularly of the larger hotels, should station them-
selves in the hotel and be available during these times to assist
guests in completing the f orms .
In preparing your list of the smaller hotels, missions,
tourist camps, hostels, etc, you may find that a few enumeration
areas, particularly in congested districts of large cities, con-
tain too many of these establishments for one Enumerator to com-
plete on June 1. When you find this to be the case, you must
contact your Census Commissioner and explain the situation to him.
The Census Commissioner will immediately get in touch with the
Regional Statistics Officer who will advise on the type of
assistance that should be given to the Enumerator of that area in
order that he can complete the enumeration on June 1.
Some establishments which provide transient accommodation
will also contain staff members and their families, permanent
guests, etc., for whom the establishment is their usual place of
residence. It is not necessary for the Enumerator to contact such
persons during the evening of May 31 or the morning of June 1, and
their enumeration can be carried out after all transient guests,
inmates, etc., have been accounted for. However, it is important
that the complete enumeration of the hotel, tourist camp,
institution, etc., including both permanent and temporary occupants,
be carried out before starting the regular house-to-house visits.
All documents pertaining to one such establishment must be kept
together.
24. Preparations for enumeration of other special areas
24.1 Sanatoria, mental hospitals, homes for the aged, convents,
Sanatoria, penitentiaries, reformatories, and orphanages, represent types of
mental institutions where persons usually remain for relatively long
hospitals, periods of time. For enumeration purposes, the institution is
etc. considered to be the usual place of residence of all patients or
inmates therein. Thus, it is not necessary that the enumeration
be completed on June 1, as in the case of hotels, general
hospitals, tourist camps, Y„MoC<,A„ ' s, etc. The larger institutions
with accommodation for 200 or more patients or inmates are separate
enumeration areas. The special Enumerators appointed from the
staff or inmates are not required to attend the training classes,
but you must instruct them in their duties as well as supervise
and check their work. The smaller institutions of this type will
be enumerated during the course of their regular rounds by the
Enumerators' of the areas in which the establishments are located.
31 -
24.2
Military
camps and
stations
24.3
Indian
Reserves
24.4
Merchant
ships
25.1
Field
Supervisor's
Identity Card
(Form 14)
25.2
Communica-
ting with
your Enumer-
ators
Each military camp, station, or barracks, etc., is a
separate enumeration area, and all military and civilian
personnel who sleep within its boundaries will be enumerated by
a special Enumerator appointed by the Department of National
Defence. It is your responsibility to contact the Camp Commandant
to ensure that there is no confusion over boundaries, and also to
invite the special Enumerator to attend the training class. You
must leave your name, address, and telephone number with the Camp
Commandant, and maintain close liaison with the military
authorities. Note carefully that civilian day-time workers at the
camp as well as military personnel, who maintain homes outside the
camp boundaries, will be enumerated by the regular Enumerators at
their places of residence. On the other hand, all living
quarters, whether civilian or military, on camp property will be
enumerated by the special Enumerator.
Each Indian Reserve is a separate enumeration area, and
the Enumerator will be the Superintendent of the Indian Agency or
a person selected by him to carry out the enumeration. Your
Commissioner will inform you of the names and addresses of any
Enumerators of Indian Reserves in your areas. You must inform
them of the time and place of the training class, and be res-
ponsible for their instruction as well as for the supervision and
checking of their work.
Persons on merchant ships of 1,000 tons or more will be
enumerated by a special procedure, and you need not be concerned
with them. Persons on ships and boats of less than 1,000 tons,
however, will be enumerated in the usual way, that is to say, each
boat will be considered a dwelling and entered as such in the
Visitation Record. Therefore, if at any time during the period of
your enumeration there are boats of less than 1,000 tons in dock
or at anchor in your areas, you must remind the Enumerators con-
cerned that they are required to enumerate on a Form 2 all persons
on these boats who have no usual place of residence elsewhere.
They will enumerate on a Form 3 those persons with a usual
residence elsewhere in Canada but who were temporarily staying on
the boat (i.e., slept there on the night of May 31). If the
Enumerator is not certain whether the ship is less than 1,000 tons,
he must make inquiries before enumerating any persons on board.
25. Supervision of Enumerators in the field
You will be supplied with an Identity Card which will
serve as your identification in the same way as the cards of the
Enumerators. When accompanying Enumerators on their rounds, or
visiting homes on matters of refusals, call-backs, or other
problems, you should use this Card to establish your identity. The
card serves as your authority to carry out all duties required of
you.
If you are a Supervisor in an urban district, you must
try to see each Enumerator twice a week to check the quality and
quantity of his work, (as outlined in following Section 26), and
to satisfy yourself that the time schedule for completing the
enumeration will be met. Keep in mind that the initial visit is
- 32 -
especially important, and you should arrange to see all of your
Enumerators as soon as possible after the enumeration starts. In
some areas, it may not always be possible for a Field Supervisor
to see each Enumerator twice a week because of the long distances
he may have to travel in order to do so. In such cases, you must
determine which of the Enumerators require the most attention, and
follow their work more closely. However, in all areas, Enumerators
should be visited at least once a week, if at all possible, and
their work checked whenever opportunity permits.
25.3
Prepare
time-
table in
advance
25.4
Use of
telephone
Experience has demonstrated that it is very difficult
for Field Supervisors to contact Enumerators in the field without
making arrangements beforehand as to where they will be at a
given time. Consequently, you will find it advantageous to pre-
pare in advance a time-table with each of your Enumerators,
specifying the time and the place where you will meet him. In
urban areas, such a time-table could be prepared each evening, by
contacting the Enumerators you intend to visit on the following
day. In areas where the Enumerators are not so readily accessible,
arrangements may have to be made to cover a longer period.
Enumerators should be told that they may communicate with
you by telephone as often as necessary on any problems which arise
in their areas provided long distance calls are not required.
Since you will have to do considerable travelling, and will be ex-
pected to work at irregular hours, it will be advisable to specify
the times and places where Enumerators can reach you by telephone.
In rural areas, where long distance calls may be costly, you must
impress on the Enumerators that they may call you only when there
is real need for it. In such emergency cases, the Enumerator
should reverse the charges. These charges must be entered on your
expense account with receipts attached. (See Section 37.)
25.5
Problems
of call-
backs
In the course of their work, Enumerators will encounter
instances where they will have to make several calls before they
find someone at home to answer the Census questions. You must see
that they do not allow these call-backs to accumulate. When you
meet each Enumerator, find out the number of call-backs he has
pending. If you find them in any quantity, suggest that he take
time off from his regular enumeration to complete them. In certain
sections of large cities (e.g., boarding and apartment house areas),
the problem of call-backs may be a serious one. If such is the
case in any of your areas, consult your Census Commissioner who
will obtain the advice of the Regional Statistics Officer.
25.6
Refusals
to answer
questions
Section 35 of the Statistics Act makes it obligatory for
every person to answer the Census questions. It is possible that
some of your Enumerators may experience difficulty in securing
answers. They have specific instructions on how to conduct them-
selves in these cases. When they report such instances to you, it
will be necessary to contact the individuals concerned and attempt
to obtain the required information in a tactful manner. You should
emphasize the importance of a complete Census, and the confidential
nature of the returns. If persons still persist in their refusal,
you will report the matter immediately to the Census Commissioner
- 33 -
25.7
Adherence
to time
schedule
25.8
Replacement
of Enumer-
ators in
the field
26.1
Importance
of field
checking
26,2
Checking
procedure
who will then deal with the problem. Normally, if you are able to
obtain the information, you will give it to the Enumerator for
transcription to the document(s) left blank for this purpose.
Always keep in mind that you are responsible to the
Commissioner for ensuring to the best of your ability that the
time schedule set for completing the enumeration will be met.
Otherwise, the work of compiling the results of the Census will be
delayed. If, in the course of your supervisory duties, you have
reason to believe that one or more of your Enumerators will not
complete the work in the required time, discuss the matter with
your Commissioner to determine the advisability of providing
assistance, either by employing other Enumerators who have com-
pleted their areas or by training new ones. Any action taken
to divide an area for this purpose must, of course, receive prior
authorization from the Regional Statistics Officer.
If the work, or conduct, of an Enumerator is unsatis-
factory, it is your duty to report him to the Commissioner. If
an Enumerator has to resign because of illness or other reasons,
you will ask the Commissioner for a replacement immediately. You
will train the replacement as soon as possible so as not to delay
the work. At times you may be tempted to wait for another
Enumerator to complete his area and assign him to finish the work
of an Enumerator who has to be replaced. This should only be done
if you are absolutely certain that both areas will be completed
within the required time limit.
26 . Checking the Enumerators' work in the field
When you meet your Enumerators during their period of
enumeration, it is important that you check their work as thorough-
ly as possible and give them all the assistance you can. In the
early stages of the enumeration you will have to visit your Enumer-
ators as soon as possible to ensure that each is well started and
doing the work correctly. This will save you a great deal of
trouble when you have to make the final check of their work before
returning the enumeration documents to the Commissioner. As you
continue your rounds after your initial visits with the Enumerators,
you will spend the most time with those who appear to need the
greatest assistance.
When you meet the Enumerators in the field, you must
answer any questions they may ask concerning their work, and
discuss problem cases which have arisen in their areas. Further,
you should accompany the Enumerators on as many interviews as
possible to observe their enumeration technique and methods. You
must satisfy yourself that each Enumerator is familiar with the
boundaries of his area, and is obtaining complete coverage.
Finally, you must examine the enumeration documents completed by
the Enumerator and check carefully all of the items listed in the
following paragraphs.
34
26.3
Examination
of documents ,
schedules,
etc.
26.4
Checking
proper use of
Form 5
27.1
Types of
reports
During your visits with the Enumerator you must examine
the forms completed by him to determine whether he understands
thoroughly the uses, and methods of handling, of all documents,
schedules and supplies. You must satisfy yourself that all
entries on the enumeration documents and schedules are complete and
appear to be accurate. The methods for checking the accuracy and
consistency of entries on the various documents are described at
Section 29. Specifically you should ascertain whether:
(1) entries on Form 1 (Visitation Record) are being
made correctly, using pen and ink;
(2) entries on Forms 2, 3 and 6 are being made in the
prescribed manner with the special mark-sense
pencil; (Note. Documents on which the Enumerator
has used a pen in error must be re-copied using new
documents. If an ordinary pencil has been used, the
entries must be marked over with the mark- sense pencil.)
(3) both sides of Form 2 (Population Document) are being
used by the Enumerator, and one side only of each
Form 3 (Temporary-Resident Document);
(4) the Agriculture Document (Form 6) and Live Stock
Elsewhere Than on Farms Schedule (Form 7) are being
used wherever applicable and are correctly filled out;
(5) in rural areas, Enumerators are making proper identi-
fication entries on their maps or township plans.
Apart from its use in hotels, missions, and other
accommodations for transients on June 1, the Individual Population
Form (Form 5) is to be used only as a last resort when the
Enumerator is unable to arrange a call-back time to interview
personally anyone for whom the Census information cannot be
supplied by other members of the household. When an Enumerator
leaves one of these Forms in a home, he must be sure to call back
for it at the stated time. Once he has picked up the Form 5 he
must transfer the information to the Form 2 or Form 3, whichever
is applicable, and then retain the Form 5 for return to you with
the completed enumeration documents. You must check that the
Enumerator is not using this Form where it is not required, that
he is collecting all Forms left at homes, and that he is retaining
all copies for return to you after transferring the information.
27. Reports on the progress of field work
In order that the progress of the enumeration throughout
all parts of Canada can be observed during the period of the field
work, and remedial action taken wherever necessary, a system of
progress reporting on the part of Enumerators and Field Super-
visors is an essential part of the field operations. As a Field
Supervisor you will be concerned with two types of progress reports,
those which the Enumerator makes to you, and those which you make
to the Regional Statistics Officer, with a copy for the infor-
mation of the Commissioner.
- 35 -
27.2
Enumerator1 s
Progress
Report
(Form 10)
27.3
Extra copies
of Form 10
27.4
Field
Progress
Repor t
(Form 11)
28.1
Areas re-
turned one
at a time
28.2
Method of
returning
supplies
The Enumeration Manual instructs each Enumerator to
mail, or preferably deliver, to you a progress report of his work
on Form 10 twice each week until the enumeration is completed.
These reports must be filled out at the end of the working day on
each Monday and Thursday, (viz., June 4, 7, 11, 14, 18, etc.), and
in your hands by the following day. Thus, you should receive a
report from each Enumerator on Tuesday and Friday of each week
until the enumeration of your areas is completed. If, on the day
after the above dates, one or more of your Enumerators has failed
to send you this progress report, you must communicate with him
to ascertain the reason of this failure and obtain his report
immediately.
Each Enumerator is supplied with six copies of Form 10
(one in the portfolio and five in the box of materials). Stamps
are imprinted on the Form for mailing purposes. You will be
supplied with extra copies which are not stamped, and are printed
in a different colour. If any of these are required, you will
have to supply the necessary stamps to the Enumerators, charging
the cost on your Statement of Expenses (Form 53) with receipts
attached. (See Section 37.)
On receipt of the Enumerator's progress reports on
Tuesday and Friday of each week, you must immediately fill out two
copies of Form 11 (Field Progress Report) one copy of which is to
be placed in the hands of your Commissioner without delay „ You
will mail the other copy of the report at once to the Regional
Statistics Officer. The prompt dispatch of these reports is
important, since it is the only way that the progress of the Census
can be followed in the many districts across Canada.
28. Return of completed areas to Field Supervisors
When Enumerators have completed their enumeration, you
should arrange a time-table for them to return their supplies to
you. You will readily realize the advantage of having the
Enumerators come to you one at a time rather than in groups. This
method will give you the opportunity of making a check of the work
of each Enumerator while he is present. Very often, he may be able
to provide explanations thus avoiding any waste of time that would
be required to contact him a second time.
In certain instances as outlined in Section 35, Enumer-
ators in rural areas will be allowed return fare by train or bus,
or automobile mileage, to return their completed work to you. In
cases where returns are made by express or mail, the Enumerator
will pay the postage and registration fee, or the express charges,
and obtain a receipt. He will charge the cost on his Account Form
(see Form 51, Item 7), attaching the necessary receipts. When
Census returns are forwarded by this method, ypu must caution
Enumerators to see that the box is properly closed and securely
bound, and that they make use of the gummed tape supplied so as to
prevent any damage to the documents .
- 36 -
29. Final check of Enumerators' work
29.1
Responsib-
ility for
work of
Enumerators
29.2
Check during
presence of
Enumerator
The importance of checking thoroughly the work of your
Enumerators cannot be over-emphasized. Final responsibility for
the accuracy and completeness of the Census in the areas under
your supervision is placed on you. The checking of their work
should be done in two parts, viz., (1) an appraisal of the
Enumerator's work in his presence when the returns are made, and
(2) a detailed check of the documents and schedules following this
interview. If you adhere to the instructions outlined in this
Section, you will find that the checking of the work of the Enumer-
ators can be accomplished fairly rapidly.
When the Enumerator has completed his enumeration area,
he will return his box to you with all completed forms and supplies
as listed on Form 15. Following are the duties you must carry out
while the Enumerator is still in your presence.
(1) Check the contents of the box with Form 15, to make
sure that the number of forms and supplies returned
corresponds with the entries in Column 3, and quantities
issued.
(2) Check the map of the enumeration area and the des-
criptions, especially around the boundaries. Satisfy
yourself by questioning the Enumerator carefully, that
the area has been completely canvassed. Completeness
of coverage can be judged by;
(a) checking the names of persons whom you know
are residents of the area;
(b) checking against the Census returns, the list
of out-of-the-way dwellings and other difficult
cases you prepared when you were studying the
area;
(c) in cities where Street Indexes are provided,
checking Census returns against street and
house numbers listed in the index;
(d) in rural farm areas, checking the maps (or
township plans in the Prairie Provinces) for
completeness of farm coverage, (see Enumeration
Manual, Sections/co and/0/ ) ;
(e) in those rural areas where Field Supervisors
have been given a "List of Specified Farms",
checking to ensure that all such farms have been
enumerated.
(3) Verify that all call-backs have been made, all Individual
Population Forms (Form 5) collected and accounted for,
and the information on each Form 5 transferred to the
appropriate Population Document.
- 37 -
(4) Examine the account forms and vouchers to make
sure that they are properly completed. You will
make a more detailed check of each item later.
(See following Section 30)
(5) Examine the Enumerator's work to see if the entries
on the various documents and schedules appear com-
plete and accurate. Inform him that you will be
making a more detailed check of his work later, and
that it will be necessary for you to contact him if
you encounter errors or omissions. Inform him also
that re- enumeration will be required if these dis-
crepancies are of a serious nature.
29.3
Detailed
check of
returns
29.4
Check of
Visitation
Record
(Form 1)
The thoroughness of your detailed check of each Enumer-
ator's returns following this interview will be governed in large
part by the quality of the work demonstrated by the Enumerator
during your visits with him in the field. You must also keep in
mind that a time limit has been set for the completion of the
Census, and the checking must keep abreast of the receipt of the
returns from the Census Enumerators. For this reason, some of
your checks may have to be carried out on a sample basis. However,
you must keep in mind that, if the work is not satisfactory, it
will be sent back by the Regional Statistics Officer for proper
completion. For example, if you are pressed for time, you might
start out by checking completely every tenth Population and every
fifth Agriculture Document. If you find that documents so
examined contain errors or omissions, then a complete check of all
documents will be necessary.
The Visitation Record (Form 1) must be checked for
accuracy and consistency of entries, and especially to ensure that
the Enumerator has understood the method of entering the number of
persons in each household (Columns 5 to 9 inclusive) . Note care-
fully the following items.
(1) Check the identification entries on the front cover
to see that they have been properly completed.
(2) From your knowledge of the geography of the area,
and the descriptions, determine whether all unin-
corporated villages and settlements have been in-
dicated in Column 1.
(3) Compare the household number in Column 2 with the
numbers marked in Question 1 of the Population
Documents (Form 2) for the household head and other
members of the household.
(4) Examine the entries in Column 3 and 4 (Name of house-
hold head and exact location of dwelling) for com-
pleteness and accuracy „ Check also for such entries
as "Vacant" and "Under Construction", as well as the
names of any hotels, institutions, etc.
- 38 -
(5) Check the total number of persons listed in
Columns 5, 6 and 7 to see that it agrees with
the number of Population Documents (Form 2)
that have been completed for the enumeration
area.
(6) Check the total number of persons listed in
Column 8 to see that it agrees with the number
of Temporary-Resident Documents (Form 3) filled
out for the area.
(7) Examine the entries in Column 10 (Remarks) to
ensure that "closed" dwellings and summer
cottages have been indicated, call-backs have
been made, and Individual Population Forms
collected and ticked off.
29.5 You must make sure that all Population Documents (Form 2)
Check of are arranged in the jackets so that the households are in
Population numerical order as entered on the Visitation Record. As mentioned
Documents in item (5) of foregoing paragraph 29.4, you must check to see
(Form 2 ) that every person listed in Columns 5, 6 and 7 of the Visitation
Record is enumerated. Check on Form 2 carefully the following
list of items.
(1) Mark- sense entries (i.e., "X" marks in the
rectangular boxes) must be from corner to corner
and firmly marked. Any faint marks must be gone
over with the mark- sense pencil.
(2) "Write-in" answers to Questions 2, 3 and 4 must
be legible, and must not run over into the boxes
for mark-sense entries.
(3) There must be an entry in each of Questions 1-9
inclusive, for every person enumerated.
(4) Each of the three columns of Question 1 (House-
hold number), and of the two columns of Question
6 (Age at last birthday), must contain only one
mark, for every person enumerated.
(5) Check answers to Question 5 (Sex) for consistency
with Question 3 (Name) and Question 4 (Relation-
ship to head of household) .
(6) Check answers to Question 6 (Age) and Question 7
(Marital status) for consistency (e.g., that
persons under 15 years of age are not shown as
married, widowed or divorced).
(7) Check entries in Question 8 (Does this person
live on a farm?) to ensure that "Yes" has been
marked for all persons in dwellings on holdings
where Agriculture Documents (Form 6) have been
completed. Watch for omissions in answers to
- 39 -
this question, as well as inconsistencies
with the presence or absence of a completed
Form 6 .
(8) Check answers to Question 9 (Where was this
person on June 1?) to make sure that the
number of documents in a household marked as
"Here" agrees with the entry in Column 5 of
the Visitation Record for that household, and
any marked "Elsewhere" agrees with the sum of
Columns 6 and 7.
29.6
Check of
Temporary-
Resident
Documents
(Form 3)
Your check of the Temporary-Resident Document (Form 3)
must first ensure that there is a completed Form 3 for every person
listed in Column 8 of the Visitation Record. (See also item (6)
of para. 29.4) Further, you must carry out the same checks for
Form 3 as outlined for Form 2 in items (1), (2), (5) and (6) of
foregoing paragraph 29.5. Other items to check on Form 3 are as
follows .
(1) There must be an entry in each of Questions 2
to 9A inclusive, for every person enumerated.
(2) The answers to Questions 4, 8 and 9A should
refer to the person's usual place of residence,
and not to the temporary location where he was
enumerated.
29.7 You must satisfy yourself that the Enumerator has trans-
Check of ferred the information from each Form 5 used in the enumeration
Individual to a Form 2 or Form 3, and that all copies of Form 5 left at homes
Population have been picked up and returned to you with other enumeration
Forms materials. Compare the entries on a sufficient number of Forms 5
(Form 5) with the corresponding Forms 2 and 3 to ensure that the Enumerator
has been transcribing the information correctly, and to the
appropriate form. Examine the entries in Column 10 (Remarks) of
the Visitation Record regarding the leaving of Individual Forms
and make sure that all are accounted for.
29.8 Your check of the Agriculture Documents (Form 6) must
Check of ensure that there is a completed document (Part I and Part II) for
Agriculture every occupied farm (resident and non-resident) in each enumeration
Documents area. The Agriculture Documents must be in sequence by Farm Number,
(Form 6) with Part II following Part I for each farm. The Enumerators have
been instructed to complete a document for a farm in cases where
they are in doubt. You must adjust these cases in such a way that
there is never duplication in the enumeration of farm land in the
area under your supervision. Further, you must check all the
Agriculture Documents completed by each Enumerator to ensure that
they are correctly marked, so that it will not be necessary for
the Regional Statistics Officer to return the documents for further
information. The following items must be checked in this final
review.
(1) All marks must be made with the mark-sense pencil.
- 40
29.8
Check of
Agriculture
Documents
(Form 6)
- Con.
(2) Faint marks must be gone over with the mark-sense
pencil .
(3) Areas must be reported to the nearest whole acre,
except where provision has been made on the document
to report certain crops to the nearest tenth of an
acre.
(4) Dollars only must be entered in all questions on
value.
(5) The following questions must always have an entry;
(a) Name of farm operator, Farm Number, District
and Enumeration Area Number on both parts of
the document;
(b) Address of farm operator (Question 1);
(c) Location of farm (Question 2);
(d) Residence of farm operator (Question 3);
(e) Tenure (Question 4(a), (b) , or (c)).
(f) Total area (Question 5);
(g) Electric power (Question 68);
(h) All questions with "None" squares (Questions
6, 12, 13, 35, 38, 41, 47, 48, 57, 65, 66, 67
(g)).
(6) Acreage questions must be in agreement:
(a) Question 5 must equal the area entered in the
space at the bottom of Column (f), Question
2.
(b) Question 4(a), (b) , and (c) must equal Question
5.
(c) Questions 6 to 11 must equal Question 5„
(d) Questions 32(a) to 32(o) must equal Question
32(p) to the nearest acre, and Question 32
must equal Question 32(p).
(e) Questions 15 to 32 must equal Question 33.
(f) Question 33 must equal Question 6 unless inter-
cropping occurs, in which case Question 6 will
be less than Question 33 by the extent of the
intercropping.
- 41 -
(7) Live stock numbers must always be checked;
(a) Questions 36 and 37 must equal Question 35.
(b) Questions 39 and 40 must equal Question 38 .
(c) Questions 42 to 46 must equal Question 41 „
(d) The number of heifers reported in Question 47 must
not be greater than the number reported in Question
45.
(e) The number of cows and heifers reported in Question
48 must not be greater than the number reported in
Question 46.
(f) Questions 58 to 61 must equal Question 57.
(g) Questions 62 to 64 must equal Question 65.
(8) Questions on farm machinery 67(a) to (f) must equal
Question 67(g) .
(9) In the questions on production of whole milk, May 1956,
the pounds of milk as given in Column 2 (Milk equivalent)
of Questions 49 to 53 must equal the total pounds of milk
reported in Question 54.
29.9 Check to ensure that there are no entries on this
Check of schedule for holdings of three acres or more (Column 2). There
Live Stock must be an Agriculture Document (Form 6) for such holdings if
Schedule agriculture operations are conducted on them. From your knowledge
(Form 7) of the area, check the forms to make sure that the entries are
reasonable and appear to be complete and accurate.
30,
Checking of Enumerators' account forms
30.1 Enumerators are provided with account forms for enumer-
Preparation ation (Form 51 or 52) in triplicate. The white and pink copies
of accounts are to be filled out and submitted to you. The Enumerator will
and initial .retain the green copy. When the account forms are submitted to you
check by the Enumerator personally, you must make a preliminary examination
in his presence to ensure that they are properly completed, and
receipts attached for allowable expenses, as outlined in Sections
33, 34 and 35. You will discuss with him any charges which do not
appear to be according to the regulations, or which in your opinion
are excessive, and make the necessary adjustments.
42
30.2
Detailed
check of
accounts
In the final and detailed check which you are required
to make of all account forms, you must examine each carefully as
to the following:
(1) Check the amount claimed for receiving instruction with
Form 38 (Instruction Attendance Record), to ensure that
this claim is valid;
(2) check its accuracy with the number of units of each com-
pleted document, schedule, etc., submitted, according to
the rates of pay allowed for that type of area;
(3) check the reasonableness of any expense charges and
verify that they are allowable under the regulations;
(4) check the accuracy of the multiplications and additions
made in arriving at the total payment;
(5) check to ensure that proper receipts are attached
where required.
30.3 After you have examined each account, and are satisfied
Sign both that it is in order for payment, you will sign the white and pink
copies to copies in the space provided and forward them to the Commissioner
certify with the enumeration materials for that area. If you find errors
payment in the account or charges which will not permit you to certify it,
you will make the necessary changes in the "Units submitted"
column, change the total accordingly, and initial the form beside
the word "total". You must advise the Enumerator of these changes.
31. Return of materials to Census Commissioner
31.1 After you have completed the checking of the enumeration
Returns to documents and the account forms, they are to be forwarded to the
be made Census Commissioner, personally if possible, otherwise by express
promptly or mail depending on which is the most convenient and least costly
method. You should not wait until all the returns for your areas
are completely checked before forwarding them to the Census Commis-
sioner. As soon as two or three areas are completed, they should
be forwarded at once and not allowed to accumulate.
31.2
Use of Return
Invoice Slip
(Form 40)
For each shipment of returns to the Census Commissioner,
you must fill out three copies of Form 40 (Return Invoice Slip) to
accompany the shipment. Complete the identification entries in the
heading and enter the identification numbers of the enumeration
areas you are returning to the Commissioner in the upper set of
squares along the bottom of the Form. One copy is to be filled out
and signed in the left-hand section by the Commissioner and returned
to you. He will retain one copy for his own file and forward the
third copy, filled out and signed in the right-hand section, when
making his returns to the Regional Statistics Officer. (See also
Section 17.)
43
31.3
Return of
spare supplies
32.1
Re- enumeration
of faulty
returns
32.2
Persons or
farms reported
as missed
When you are returning the last boxes of completed
enumeration areas to the Commissioner, you must gather together
all spare Census supplies and materials in a separate carton and
forward them to the Commissioner for return to the Regional
Statistics Officer. These, will include all extra supplies which
were not used in the enumeration, as well as the completed
Instruction Attendance Records (Form 38) and the Personnel
Selection Tests (Form 33).
32. Re- enumeration and missed persons
Your check of the enumeration returns may reveal in-
stances of incomplete or inaccurate information obtained by your
Enumerators. It is your duty to see that these Enumerators carry
out a re- enumeration in all cases where the discrepancies are of a
serious nature. Examples of this would be any instance where you
know that one or more persons or farms have been missed by the
Enumerator, or where errors or omissions recur in his work. Should
such errors not be corrected before forwarding the returns to the
Regional Statistics Officer, the forms will be returned to you
following an office check to have this re-enumeration done. To
avoid this inconvenience and delay, it is in your interests to
ensure that the returns you forward to the Commissioner are
thoroughly checked for completeness and accuracy.
In addition to your own checks for omissions of persons
in the Census, if any persons report that they were missed in the
enumeration, you must arrange with the Enumerator to obtain the
necessary information from them. Further, you may be advised by
your Commissioner of persons or farms reported as missed. If
this occurs after the Enumerators have received payment for their
areas, it will be necessary for you to discuss with the Commissioner
the best means of obtaining the required information. In some
cases, the Individual Population Form (Form 5) may be used for this
purpose. More detailed instructions on these points are outlined
in Section 18 of this Manual.
32.3
Satisfact-
ory comp-
letion of
work
You are reminded that your duties as a Field Supervisor
do not terminate until the enumeration in the areas under your
supervision has been completed to the satisfaction of the
Dominion Statistician. Receipt by you of the final cheque for
your services will constitute evidence of this fact. (See Section
36.)
- 44 -
33.1
Four types
of areas
33.2
Type "A"
areas
33.3
Type "B"
and "C"
areas
33.4
Type "D"
areas
34.1
Rates of pay
for instruct-
ion
PART III - RATES OF PAY AND ALLOWANCES
33. Types of enumeration areas
You will note in the descriptions of the enumeration
areas that each area is designated in the margin as being Type "A",
"B", or "C", and in a few special cases, as Type "D" . This group-
ing divides the enumeration areas into four distinct types based
on factors such as density of population, difficulties of terrain
and amount of travel required.
Enumeration areas designated as Type "A" are chiefly in
urban localities which require a minimum of travel as compared
with other types of areas, and generally contain a larger popu-
lation. Enumerators are paid the basic unit rates (see Section
35) for each document, schedule, etc., completed in the enumeration,
but no allowances are paid for travelling or other expenses in
carrying out this enumeration. The only expenses allowable to
Enumerators of Type "A" areas are in instances where an Enumerator
has to travel outside his headquarters area to (a) attend the
training session (see Section 34), and (b) to return the completed
Census materials to you at the finish of the enumeration (see
Section 35) .
Areas which have been designated as either Type "B" or
The same basic unit
, and in addition,
"C" are located mainly in rural districts,
rates and expenses apply as for Type "A" areas
an allowance in lieu of travelling expenses is granted to the
Enumerators of these areas in carrying out the enumeration. This
extra allowance (see Section 35), is higher for Type "C" areas
than for Type "B".
In certain regions of sparse population, remote from
settlement and deficient in means of communication, and in regions
which present special difficulties of terrain, etc., a number of
enumeration areas have been designed as Type "D" for payment
purposes. Unit rates do not apply for this group of areas, and
the Enumerators are paid a daily allowance, plus travelling
expenses in accordance with the General Travel Regulations. (See
Sections 35 and 38.) Census Commissioners who have Type "D" areas
in their districts must submit to the Regional Statistics Officer
in advance of the Census date an estimate of the expected total
costs and time required to complete each Type "D" area. (See
Section 6.)
34. Payments to Enumerators for instruction
Enumerators who are instructed in the completion of both
the Population and Agriculture Documents will receive one full day
of training, while Enumerators of areas where Agriculture enumer-
ation is not required will be instructed for a period of one-half
day. (See Section 13.) An allowance of $7.50 will be entered on
the Enumerator's Account (Form 51 or 52) by Enumerators who
receive the full day of instruction, and the amount of $4.00 by
those who attend the one-half-day session.
- 45 -
34.2
Travelling
expenses to
attend
instruction
In some cases Enumerators will be allowed transportation
expenses from their place of residence to the place where they
will receive their instruction. This allowance will apply only to
Enumerators who have to travel outside their headquarters area
(i.e., outside the area served by local street car or bus trans-
portation facilities) to attend the training class. Train or bus
fare will be allowed under these conditions. In cases where
public transportation is not convenient, a mileage rate of 9 cents
per mile is allowed if a private automobile is used. When two or
more Enumerators travel in the same automobile, only one person
will be allowed to claim mileage. You must see that each
Enumerator who claims mileage enters in the space provided on the
account forms, the number of miles, and the names of the places
from and to which he has travelled. The names of any other
Enumerators who travelled with him are to be indicated in the space
on the form.
34.3 Claims for room or board are not allowable for Enumerators
Living who receive the one-half day of instruction, except in extreme
expenses circumstances involving difficulties of travel. Enumerators re-
to attend ceiving the full day of training will be allowed their living ex-
instruction penses as authorized while attending the class of instruction.
However, when an Enumerator does not have to go outside his head-
quarters area to receive his instruction, no allowance will be
made for either transportation or living expenses. If, because
of distance or difficulties of travel, an Enumerator must remain
overnight in the place where he receives his instruction he will
be allowed room and board. In most cases, however, training
centres can be so chosen that Enumerators receiving a full day of
instruction will require at most the expenditure for the mid-day
meal.
34.4
Your duty
to check
expenses
34.5
Enumeration
required to
receive
payment
It is your duty to see that all charges made by Enumer-
ators are reasonable and warranted, and receipts are attached for
all lodgings and any other expenditure except meals, and rail or
bus transportation. You must satisfy yourself that the entries
made on the Enumerator's Account (Form 51 or 52) in regard to any
expenses for transportation, room or board, for instruction pur-
poses, are complete and accurate in all respects. (See Section 30.)
Only in exceptional cases will an Enumerator be paid for
the instruction period if he does not also proceed with enumeration.
In every case where an Enumerator resigns, either during or after
the training session, and does not start any enumeration, you must
decide whether these reasons constitute exceptional circumstances
(kuch as sickness or accident) and whether his account for in-
struction should be paid. Any accounts submitted to the Commiss-
ioner with a claim for instruction only, and no enumeration com-
pleted, must be supported by a statement from you indicating the
reasons for recommending payment of the claim.
46
34.6
Instruction
Attendance
Record
(Form 38)
35a
Unit rates
for Type
"A", "B"
and »C"
areas
You will use Form 38 (Instruction Attendance Record) to
record each Enumerator's attendance during the period of instruct-
ion. Every Enumerator is required to attend the training session,
with the exception of the Enumerators appointed for large hotels
and institutions, as outlined in Sections 23 and 24. You must re-
tain the completed copies of Form 38 to check attendance with the
Enumerators1 account forms when the enumeration materials are re-
turned to you, as explained in Section 30.
35. Rates of pay for enumeration
Enumerators of Types "A", "B" and "C" enumeration areas
will submit their Accounts on Form 51 (Enumerator's Account).
They will be paid an amount for their completed enumeration in
accordance with the following unit rates:
Item
Form
Number
Unit
Rate
(1) Population 2, 3
(2) Dwellings under
construction,
vacant, or with
no Canadian
residents 1
(3) Agriculture
(Part I and
Part II) 6
Person
.05
Dwelling
Farm
.03
.50
(4) Live Stock Else-
where than on
Farms
Holding
.05
The rate shown for item (1) Population (i.e., for com-
pleting each Form 2 and 3), includes making the required entries
in the Visitation Record for each household. Since Population
Documents are not completed for dwellings under construction,
vacant dwellings, or dwellings which do not contain any persons
with a usual residence in Canada, a special rate of 3 cents per
dwelling is allowed for the Visitation Record entries required
in these cases, as shown under item (2).
35.2
Additional
allowances
for Type "B"
An allowance in lieu of travelling expenses will be paid
to Enumerators of Types "B" and "C" enumeration areas, in addition
to the unit rates, as follows;
(1) Type "B" areas - 7 cents per person enumerated on
the Population Documents (Forms 2 and 3);
(2) Type "C" areas - 12 cents per person enumerated on
the Population Documents (Forms 2 and 3)
- 47 -
35.3
Payment
for Type "DM
areas
35.4
Payment for
Interpreters
and Guides
35.5
Allowance
to return
completed
work
36.1
Payments to
Field Super-
visors
36.2
Payments to
Commissioners
Enumerators in areas designated as Type "D" receive an
allowance of $8.50 per day plus travelling expenses, in accordance
with the General Travel Regulations (to include the cost of food,
etc., required in special circumstances). Enumerators of Type "D"
areas will submit their accounts on Form 52 (Enumerator's Account
- Type "D" Area). They must itemize their expenses on Form 53
(Statement of Expenses). Receipts are not required for meals, and
bus or train transportation, but receipts must be attached for
lodgings and all other expenditures. (See Section 38.)
An allowance not in excess of $6.00 per day, plus
travelling and living expenses is authorized as payment to an
Interpreter or Guide for services to an Enumerator. No Inter-
preter or Guide shall be employed without the written authority
of the Dominion Statistician. (See Section 6.) Such authority
must be obtained by writing to the Regional Statistics Officer,
outlining the reason for appointment, the probable term of employ-
ment of the Interpreter or Guide and an estimate of the total cost.
Enumerators in rural areas, will be paid return fare
by train or bus, or mileage at 9 cents per mile for the use of an
automobile to return their Census materials to you. (See Section
28.) These expenses apply only up to distances not greater than
25 miles each way. The mileage allowance will be paid only when
there are no convenient public transportation services available.
In cases where it would mean a claim for more than 25 miles each
way, the Enumerator should forward the Census returns by express
or registered mail. In such cases, he will pay the charges or
registration fee and obtain a receipt. He will enter the cost on
the Enumerator's Account (See Form 51, Item 7), attaching the
necessary receipt.
36. Rates of Pay for Commissioners and Field Supervisors
Field Supervisors will be paid the sum of $500, in three
instalments, as follows:
(1) $150 on the thirty-first day of May, 1956;
(2) $150 on the thirtieth day of June, 1956; and
(3) $200 on completion, to the satisfaction of
the Dominion Statistician, of the enumeration
in the areas assigned to him.
The Field Supervisor at the end of his assignment will
submit two copies of Form 54 (Commissioner's or Field Supervisor's
Account) to the Commissioner.
Commissioners will be paid the sum of $1,000, in four
instalments, as follows:
(1) $250 on the thirty- first day of March, 1956;
(2) $250 on the thirty-first day of May, 1956;
48
36.3
Allowable
expenses
36.4
Income Tax
deductions
36,5
Unemployment
Insurance
37.1
Accountable
advance of
funds
(3) $250 on the thirtieth day of June, 1956; and
(4) $250 on completion, to the satisfaction of
the Dominion Statistician, of the enumeration
in the area assigned to him.
The Commissioner at the end of his assignment will
submit two copies of Form 54 (Commissioner's or Field Supervisor's
Account) in behalf of himself as Commissioner. Commissioners, as
part of their duties, are required to instruct, supervise and
check the work of a number of Enumerators. (See Foreword.) They
will not receive additional remuneration for this work as Field
Supervisors .
In addition to the foregoing payments, Commissioners
and Field Supervisors will be allowed such living and travelling
expenses as outlined in Section 37. All expenses must be listed
on Form 53 (Statement of Expenses) which is to be submitted in
duplicate each month, together with such receipts as may be re-
quired, to the Regional Statistics Officer.
The Field Supervisors must forward a Tax Deduction
Declaration (Form T.D.I, and in the Province of Quebec, Form T.P.D.
-1) in duplicate to the Commissioner as soon as possible after
appointment. The Census Commissioner must forward these forms,
including two for himself, to the Regional Statistics Officer. If
the income is taxable, deductions at the source will be made from
the remuneration in accordance with, the tax deduction table. If a
Commissioner or Field Supervisor fails to submit the necessary
declaration, he will be taxed as a single person without dependents,
Travelling expenses are not part of taxable income.
No deductions for unemployment insurance will be made
from the remuneration of Field Supervisors or Commissioners.
37, Allowable expenses for Commissioners and Field Supervisors
An accountable advance of funds will be issued at the
commencement of duties to Commissioners and Field Supervisors, if
requested, to help defray expected travelling or living expenses
during the initial month. This first advance cannot be issued
before April 1. The amount required should be specified to the
Commissioner who will request the advances from the Regional
Statistics Officer. At the end of each month, Field Supervisors
will submit two copies of Form 53 (Statement of Expenses) to the
Commissioner for transmittal to the Regional Statistics Officer.
Upon request, you will be reimbursed in the amount of your ad-
vance which has been spent in order to keep you provided with
sufficient funds for further expenses during the following month.
Should a Commissioner or Field Supervisor not request this
reimbursement, the amount on your Statement of Expenses (Form 53)
will be credited to your account. Any balance of your advance
unaccounted for, when you submit your final Statement of Expenses,
should be refunded by certified cheque or postal or money order
payable to the Receiver General of Canada. This refund must
accompany your final claim.
37.2
Mileage
to receive
instruction
37.3
Mileage
to supervise
enumeration
37.4
Living
expenses
37.5
Long distance
telephone
charges
37.6
Office
expenses
38.1
Travelling
expenses
- 49 -
When Commissioners and Field Supervisors are required to
travel to receive instructions from an Officer of the Dominion
Bureau of Statistics, they will be allowed return train, bus or
boat fare from their home to the place where they will receive
instructions. If public transportation is not convenient, they
may use their own cars. The allowance for this purpose is 9
cents per mile, payable to one person only.
No allowance will be granted to a Commissioner or
Field Supervisor for travel within his headquarters area to super-
vise the enumeration. For any travel which is required of you
outside this area, a rate of 9 cents per mile will be allowed.
area
When receiving instructions outside your headquarters
, you will be allowed hotel room and meals if the expense is
less than the transportation costs to travel from home each day.
During the course of your work, you will be allowed hotel room
and meals under these same conditions, when the necessity arises.
In cases of emergency, Commissioners and Field Super-
visors may contact each other, or an Enumerator, by long distance
telephone. Moreover, you may authorize your Enumerators in such
cases to reverse the charges. Commissioners and Field Super-
visors will charge long distance calls to their expense accounts,
and support them with receipts. You are reminded, however, that
long distance calls must be used only when absolutely necessary.
Most of the supplies required for your duties will be
provided to you, but occasions may arise where small expen-
ditures will be required for items of office supplies with which
you have not been provided. Such expenditures must be for
essentials only. They must be supported by receipts, regardless
of the amount, and itemized on your Statement of Expenses (Form 53)
It may happen that an invoice for telephone service and long
distance telephone calls, may include personal as well as Census
calls. Only the latter may be charged on your Statement of
Expenses.
38. General Travel Regulations
Allowances for travelling expenses are provided under an
order of the Governor in Council and are payable only when in
accordance with the General Travel Regulations. All accounts are
subject to strict audit by the Comptroller of the Treasury and you
must make sure that the following main points are observed:
(1) All accounts must show in detail and in chronological
order, the actual expenditures made. The charges must
be reasonable and in compliance with the prevailing
rates for the area.
(2) The authority of the Dominion Statistician must be
obtained by the Census Commissioner through the
Regional Statistics Officer for unusual expenditures
such as boat hire, air travel or other special means
of transportation.
50
(3) Travel must be by the shortest direct route.
Return tickets are to be purchased and ad-
vantage taken of reduced fares or special
rates .
38.2
Receipts
necessary
38.3
Special
means of
trans-
portation
Receipts must be submitted for all lodgings and for any
other expenditure, with the exception of meals and bus or train
transportation. They must show the place of payment, the date
and details of the expenditure, and must be signed by the persons
to whom the payment was made. Receipts for lodgings must also
show the number of days and the rate per day. The regular form
of receipt of the person, hotel, etc., supplying the service, must
be used. In the case of Enumerators, receipts for allowable
expenses must be attached to the account forms. Receipts sub-
mitted with Form 53 (Statement of Expenses) must be numbered con-
secutively in the order entered on the Statement, and the
corresponding numbers entered in the "Receipt" column.
Expenditures for special means of transportation, such
as the hiring of boats or air craft, may be required, mainly in
Type "D" areas, to carry out the enumeration. Such expenditures
require prior authorization of the Dominion Statistician. De-
tails as to the necessity for special transportation and the cost
must be submitted to the Commissioner. If the Commissioner
approves the expenditure, he must request authorization by letter
to the Regional Statistics Officer, giving all details. Where
authorization is granted, the payment may involve an expenditure
in an amount which the Enumerator cannot be expected to pay,
pending reimbursement. In such instances, the Enumerator will
obtain an invoice in duplicate from the provider of the services,
certify on the invoices that the services have been rendered, and
forward them to the Field Supervisor for transmittal to the
Commissioner. The Commissioner will forward both copies of the
invoice to the Regional Statistics Officer for direct payment.
51 -
PART IV - PERSONNEL SELECTION TEST FOR ENUMERATORS
39.1
General
instructions
39.2
Confidential
nature of
test
39.3
Accommodation
and seating
arrangements
39.4
Have sufficient
test papers
available
39.
Instructions for administering the test
Every candidate for Enumerator is required to
take a Personnel Selection Test (Form 33) before he is accepted.
It is one of your duties to administer this test, mark the papers,
enter the results on Form 37, and forward this form to your
Commissioner. The test must be administered during the week of
May 7-12, and the results placed in the hands of the Commissioner
not later than May 15. For instructions on the return of test
papers see Section 31.
This test is confidential. All copies distributed to
candidates must be collected as soon as the test is completed.
Used or unused copies must not be allowed into the hands of
unauthorized persons, including members of the Press. Care
must be taken that no candidate makes a copy of this test, or any
portion of it. For that reason, extra sheets of paper must not
be given to candidates. All calculations must be made on the
blank page of the test paper.
The Commissioner is responsible that suitable accommo-
dation be provided for candidates taking this test (See Section
11.) It is preferable to give the test to all candidates in your
area at the same time. However, when circumstances make this
impracticable, as in some rural areas, it is permissible to give
the test to two or more groups of candidates at different times.
Chairs, and tables or desks must be provided, and the room in
which the test is held must be well lighted and ventilated.
Candidates must be seated at approximately five-foot intervals,
and you must exercise close supervision during the test.
You should have a few spare copies of this test
available when presiding over a group of candidates. In areas
where there are both French and English-speaking candidates, you
must take precautions to have a supply of the papers in both
languages. Candidates should be asked in which language they
prefer to take the test. Should a candidate spoil his test paper
and request another copy, this is permissible, provided that no
extension in time is granted. You must, of course, collect the
spoiled test paper and destroy it
- 52 -
39.5
Rules for
presiding
over test
40.1
General
instructions
40.2
Instructions
for Part "A"
The Personnel Selection Test is of 45 minutes duration
No additional time may be granted to a candidate. However, candi-
dates who complete the test in less than the stipulated time may
be permitted to hand in their papers and leave. You will place
the test papers face up and caution the candidates against turning
a page until you signal that the test is to commence. A reasonable
length of time should be allowed for candidates to read the
instructions on the first page and ask any questions concerning
the test. Take pains to put candidates at their ease, and be sure
that they are familiar with all instructions before the test
commences. Caution them that once the test has commenced you are
not permitted to answer questions concerning it. As test papers
are handed in, make certain that the candidate's name appears on
the first page.
40. Marking instructions
For ease and speed in ma
in Section 41 to a blank test paper
beside the test paper which you are
above the dotted lines provided in
the total mark at the bottom of the
addition of the marks and enter the
provided on the front cover of the
paper in the space provided on the
entered his mark.
Questions 1, 2, and 3.
rking, transcribe the answers
and place it, page by page,
marking. Enter all your marks
the right-hand margins. Enter
last page. Re-check the
checked total in the space
test. Sign the candidate's
front cover after you have
One mark is allowed for each part. In Question 3 the answer
in each case must be expressed as a whole number
Question 4.
Allow 1 mark if the answer is given as $2,316.63.
Question 5.
Allow full marks if the answers are given as 7 and 2 .
Question 6.
Allow 2 marks if the answer is given as "450 lb and 50 lb."
Question 7.
Allow no marks if the answer is expressed in months, weeks, and
days, that is, not to the nearest month.
53 -
40.3
Instructions
for Part "B"
Question 8.
Part marks should seldom be allowed. However, if a candidate
has correctly outlined the area except for failure to draw the
line along one street, and thus has not completely enclosed the
area, allow 2 marks. If the area is correctly and completely
enclosed, but one of the lines is drawn one-quarter inch or more
beyond the boundary, allow 3 marks. If a candidate appears to
know the correct boundary, but if his lines are carelessly drawn
so that both sides of a boundary street appear to lie within or
without the area, allow 2 or 3 marks depending on the degree of
inaccuracy.
Question 10.
The instructions relating to Question 8 apply in the main to
Question 10. It is emphasized, however, that in both of these
questions the marks will usually be either 5 or 0.
Questions 9 and 11.
Part marks should never be allowed.
40.4
Instructions
for Part "C"
Question 12.
Part marks should never be granted in marking the questions
of Part "C" . In completing the chart, the candidate should have
left blank the columns which do not apply. However, if he has
entered "0" or a dash, he should not be penalized.
40.5
Instructions
for Part "D"
40.6
Instructions
for Part "E"
Questions 13 to 17.
In each question, 2 marks are allowed for the correct age and
2 marks for the correct marital status. In Questions 15 and 17
the answer "separated" for marital status is incorrect. However,
the answer "married but separated" or "married (separated)"
should be accepted.
Questions 18 to 22.
The instructions call for an "X" in the appropriate box.
However ; if the candidate has entered a check mark or any other
type of mark he should not be penalized, provided that he has
clearly indicated the correct box. If an entry is made in more
than one box for any question, no mark should be allowed for that
question.
54
41.1
Answers for
Part "A"
41.2
Answers for
Part "B"
41.
Answer
key
Ques
>tion
1.
(a)
(b)
(c)
Ques
;t ion
2.
(a)
(b)
(c)
Question
3.
(a)
(b)
Question
8
- S
Question
9.
(a)
(b)
(c)
449
3,374
9,645
65
16
159
72
95
10
- 0 or NIL
4
Question 4.
-
$2,317
Question 5 .
(a) -
(b) -
7/10
2/10
Question 6.
-
500
Question 7.
_
5
Questions 10 and 11.- See opposite page.
41.3
Answers for
Part "C"
Question 12,
Dwelling
No. 1
No. 2
No. 3
Number of persons in this household
Usual residence here on June 1
(or no other residence elsewhere)
Here
on
June 1
Temporarily elsewhere
In Canada
Outside
Canada
Temporarily here
on June 1
Usual residence
elsewhere
In Canada
Outside
Canada
41.4
Answers for
Part "D"
41.5
Answers for
Part "E"
Question
13.
Question
14.
Question
15.
Question
16.
Question
17.
Question
18.
Question
19.
Question
20.
Question
21.
Question
22.
Age 62 ; widowed
Age 31; single
Age 46; married
Age 43; married
Age 39; married
4th box (Forms A and B only)
1st box (None of Forms A, B, and C)
1st box (None of Forms A, B, and C)
6th box (Forms B and C only)
2nd box (Form A only)
55 -
41.6
Answer for
Question 8
41.7
Answers for
Questions 10-11
NOTES
Statistics Canada Library
BlbllothcSqje StatlstJque Canada
1010020058
TIME-TABLE OF PRINCIPAL DUTIES
OF FIELD SUPERVISORS
Principal duties
Dates in which duties must be
performed
Section
of
Manual
Field Supervisors
1.
Attend training course
2 or 3-day period, April 16 -
May 2
10
2.
Study enumeration area
boundaries
May 1 - May 5
20
3,
Prepare lists of accommoda-
tion for transients and out-
of-the-way dwellings
May 1 - May 5
20-23
4.
Give test to Enumerator
candidates
May 7 - May 12
21
5.
Notify successful candidates
to report for training
May 14 - May 19
21
6.
Train Census Enumerators
May 21 - May 26
22
7.
Interview individual
Enumerators
May 28 - May 31
22
8.
Supervise and check work
of Enumerators
June 1 to completion of areas
25-26
9.
Check completed areas
received from Enumerators
June 4 to completion of areas
29-30
10.
Return materials to Census
Commissioner
June 4 to completion of areas
31
11.
Arrange for enumeration of
missed persons; re-enumera-
tion of unsatisfactory work
June 15 to end of duties
32
NOTE:- See inside front cover for time-table of duties of Census
Commissioners.